What are the responsibilities and job description for the Executive Assistant position at Memfault?
Memfault is seeking a proactive and highly organized Executive Assistant to provide vital support to our CEO, CTO, and senior leaders. As a trusted partner to the executive team, you will play a central role in proactively ensuring smooth operations, managing administrative tasks, and driving key projects forward. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional problem-solving skills, and takes ownership of tasks with minimal guidance. Be ready to play an instrumental leadership role, with a “no job too small” mentality!
Key Responsibilities :
Executive Support and Communication
Provide administrative and operational support to the CEO, CTO, and senior leaders across multiple time zones.
Act as the central point of contact for executives, ensuring seamless task execution and follow-through.
Manage the CEO’s communications, triaging priorities and ensuring timely responses.
Draft and edit written materials and presentations for internal and external stakeholders.
Calendar and Meeting Management
Manage complex executive calendars, prioritizing appointments and engagements independently.
Anticipate scheduling conflicts and propose solutions to optimize time and priorities.
Ensure executives are fully prepared for meetings, including pre-read materials, in-meeting organization, and follow-up.
Assist in preparing for key company events, including CEO Quarterly Kick-offs, Board Meetings, and All Hands.
Project Management and Problem-Solving
Proactively identify inefficiencies and implement solutions to streamline workflows.
Take ownership of cross-functional projects from start to finish with minimal oversight, navigating roadblocks and proposing creative solutions.
Maintain efficient information flow between internal teams and external contacts, ensuring clarity and follow-through.
Event Planning and Coordination
Plan and execute company-wide events, such as the annual offsite, with attention to detail and logistical precision.
Coordinate virtual and in-person team meetings and onsites, including scheduling, materials, and vendor communication.
Administrative Tasks
Manage all aspects of executive travel, including transportation, accommodations, and documentation.
Process and submit executive expense reports.
Collaborate with the Operations and People Ops teams to address logistical needs and provide office operations support.
Assist with recruiting tasks, including interview scheduling and onboarding coordination.
Preferred Skills and Qualifications :
3 years of experience as an Executive Assistant or in a similar role supporting senior leaders.
Strong organizational skills with proven ability to manage multiple priorities independently.
Exceptional problem-solving skills and a proactive approach to tackling challenges.
Demonstrated ability to take ownership of projects and drive them to completion with minimal oversight.
Excellent written and verbal communication skills.
Proficiency with productivity tools (e.g., Google Workspace, Slack, project management software).
Ability to work effectively in a fast-paced environment with shifting priorities.
Strong interpersonal skills and the ability to build relationships at all levels of the organization.
Discretion and ability to handle sensitive information with confidentiality.
This role requires approximately 10% travel, typically equating to one week per quarter.
