What are the responsibilities and job description for the Facilities Manager position at Memorial Health Care Center?

JOB SUMMARY

Responsible and accountable for the coordination, implementation, execution, control, completion and quality of projects, open work orders and preventative maintenance schedules ensuring consistency with regulatory, strategy, commitments, and goals. With limited direction, serves as point of contact with internal and external clients and / or vendors as necessary. Establishes and maintains technical and communication reports demonstrating project progress, anticipated outcomes and timeframes. Prepares and maintains the operating budget for the department along with submissions of capital requests annually. Plans, directs and delegates maintenance personnel toward successful task completion. Ensures Director is aware of overall status, including all relevant projects and their potential impact on higher level organizational strategic vision. In the absence of the Director, this position will assume the duties of the department. Strives for superior performance by consistently providing a product or service to leadership and staff that is recognized as ultimately contributing to the patient and family experience. Recognizes and demonstrates understanding of patient and family centered care.

JOB RESPONSIBILTIES

Make recommendations for the planning and implementation of a project, work order or preventative maintenance including determining resource requirements and scheduling.
Assist with facilitating and communicating to maintenance staff the project scope, goals, deliverables and timelines.
Coordinate and directly manages all maintenance personnel in the performance of all preventative maintenance, repair and replacement activities.
Prepare and maintain the operating and capital budget for the department.
Constantly monitor and report on progress, problems and solutions on open work orders to stakeholders.
Responsible for coordinating with vendors to oversee work outside the scope of internal labor.
Manage maintenance staff to perform all scheduled preventative maintenance correctly, on time and in accordance with Memorial performance standards.
Monitor necessary quality control measures and implement appropriate corrective actions.
Supervise installation of new equipment to technical specifications including planning for future preventative maintenance.
Conduct audits and inspections periodically to ensure that life safety regulations and environment of care standards are being met.
Maintain necessary records.
Support the departmental vision of the Facilities Director and the Executive Director.
Manage and maintain full operations of the department in the absence of the Facilities Director.
Act as a resource for hazardous chemical inventory ensuring ongoing compliance.
Coordinate and is the Chair for the Environment of Care and Water Management committees.
Demonstrates knowledge of, and supports, hospital mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, corporate compliance plan, customer service standards and the code of ethical behavior.

DEPARTMENTAL AND ADDITIONAL JOB RESPONSIBILITIES

Other duties as assigned.

JOB SPECIFICATIONS

EDUCATION

Bachelor’s Degree preferred.

Two years leadership in related field is required.

Project Management certification is preferred.

EXPERIENCE

A minimum of eight years of experience in all phases of maintenance departmental duties is required.

Three years previous supervisory experience is required.

JOB KNOWLEDGE

Must be familiar with the physical plant.

Must be able to handle tools and organize work assignments for entire department.

Must maintain safe work habits and be familiar with computerized preventive maintenance and project management systems.

ESSENTIAL PHYSICAL REQUIREMENTS

These physical requirements are not exhaustive and additional job related physical requirements may be added on an as needed basis. Corrective devices may be used to meet physical requirements.

Sedentary Work : Frequently required to stand, kneel and crouch. On a daily basis may be required to move about, sit, climb stairs and bend. Is frequently required to lift and carry up to 20 lbs. May be required to push / pull / carry items between 20-100 lbs.

Vision : Requires the ability to perceive the nature of objects by the eye. Near acuity : Clarity of vision at 20 inches or less. Midrange Acuity : Clarity of vision at distances of more than 20 inches and less than 20 feet.

Motor Coordination : While performing the duties of the job, it is required to regularly perform functions that include using hand and finger movement, handle or feel objects, be able to use tools or equipment that requires reaching with hands and arms. Must be able to travel independently throughout the hospital; access patients / families including areas confined by space and / or equipment.

Speaking / Hearing : Ability to give and receive information through speaking and listening.

ESSENTIAL MENTAL ABILITIES AND INTERPERSONAL SKILLS

Ability to comprehend and follow both verbal and written instructions through effective critical thinking and problem solving skills.

Ability to work under stress, interruptions and tight deadlines.

Must have independent judgment to determine how to function in an emergency situation.

Ability to coordinate work load and follow-through to completion.

Ability to effectively communicate, lead a team, manage conflict and negotiate outcomes.

Ability to understand mechanical equipment operations and repair.

ESSENTIAL TECHNICAL / MOTOR SKILLS

1. Fine hand / eye coordination required to perform small device repairs.

2. Ability to safely operate mechanical and electrical-powered tools.

3. Ability to use office desktop and software systems.

4. Ability to operate a computer keyboard.

ESSENTIAL SENSORY REQUIREMENTS

Able to smell smoke to respond appropriately in an emergency situation.

Able to identify hot and cold.

Able to document completion of work orders and preventive maintenance forms.

Able to see, as repairs are not repetitive, repairs need to be made above ceilings, in tunnels with low hanging pipes, and in electrical panels where wires are color-coded.

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