Medical Records Clerk | Medical Records

What You'll Do:
Quality Assurance/Indexing (QA): Ensure all paper based medical record documentation are correctly indexed into Epic, as outlined in the IHIS Document Type List as well as our department reference manual. Ensure documents are indexed to the appropriate patient encounter and assigned to the appropriate document name. Correct errors, and provide feedback to System Analyst as necessary. Monitor for duplicate documents, misfiled documents, illegible documents, or mis-fed documents during the scanning and indexing process. Facilitate final quality check of imaged documents to insure positive results for the end user. Review assigned work queues daily to ensure timely processing of all assignments in the queues. Chart Preparation: Retrieve all records of discharged patients from units (including inpatient, observation, outpatient surgery, ambulatory care clinic, etc.) on a daily basis. Check each record/report for poor originals, stamp with “poor original” stamp. Prepare all documents for scanning by removing staples, paper clips, sticky notes and rubber bands. Ensure patient name and visit identification are present on all documents. Chart Scanning: Scan all records into OnBase imaging system within 24 hours of discharge. Maintain appropriate set up and cleanliness of scanner to ensure optimal image quality. Assign a batch cover sheet to each batch, indicating page count per batch. Release of Information: Processes requests for information in accordance with HIPAA privacy regulations and hospital Confidentiality and Release of Information Policy. Log requests for information from outside entities into Epic’s ROI module. Refer subpoenas to the Director, Medical Records for review; maintain knowledge of confidentiality, privacy and release of information laws, regulations and hospital policy. Review each component of a request for validity. Conduct a comprehensive search of computer systems and/or paper charts in order to fulfill requests, in a timely manner. Perform other duties as requested by management based on staffing and departmental needs. Examples include, but are not limited to special projects, assisting with duplicate medical record merge notifications, assisting with chart correction notifications, assisting with chart analysis and deficiency notification. Provide coverage of duties within medical records as needed and assigned – (except for CDI/coding/charging). Establish and maintain professional working relationship with co-workers and other hospital personnel. Exhibits behaviors reflective of Memorial’s core values: Compassion, Accountability, Respect, Excellence, and Service. Demonstrates regular and predictable attendance. Attends all mandatory education and in-services (i.e., team training, safety, infection control, etc.); completes mandatory health requirements. Employee performs within the prescribed limits of the hospital’s and department’s Ethics and Compliance program and is responsible to detect, observe and report compliance variances to their immediate supervisor, or upward through the chain of command, the Compliance Officer, or the hospital hotline.

What You'll Bring:
Completion of high school education; six (6) months of clerical experience in a health care setting with knowledge of medical terminology, filing, and retrieval methods; general office practices.

Shift
1st

Hours
80 per pay (Every two weeks)

Why Join Us:

• Supportive work environment that values collaboration, innovation and professional growth
• Vacation
• Sick Leave
• 11 Paid Holidays
• Personal Day
• Free membership to our employee wellness center
• Competitive salary and benefits package
  • OPERS
  • Medical, Dental Insurance, Vision, and Life Insurance
  • Flexible Spending Account
• Tuition Reimbursement
• Kidzlink Discounted Daycare Services
• Employee Recognition
• Free Parking
• Chance to make a meaningful impact on the lives of patients and families in our community
• Community/Family Atmosphere

Location:

• Approx. 25 minutes away from Dublin, OH
• Approx. 30 minutes away from Hillard, OH
• Approx. 30 minutes away from Delaware, OH
• Approx. 30 minutes away from Powell, OH

It is our commitment to inclusivity and diversity and our ongoing determination to provide a welcoming and inclusive environment for all staff and guests of the Hospital, regardless of age, color, disability, gender, gender expression or gender identity, genetic information, national origin, race, religion, sexual orientation, or veteran status. For any questions or needed accommodations, please contact Memorial Health Human Resources at 937.578.2701.

We look forward to seeing your application!