What are the responsibilities and job description for the Development Services and Stewardship Manager position at Menlo School?
The Development Services and Stewardship Manager ensures the integrity and efficiency of development operations, playing a key role in the School’s fundraising efforts. This position is responsible for managing the Salesforce database, overseeing gift processing and financial reporting, conducting prospect research, and leading donor stewardship initiatives. As a member of the Development team, this role collaborates closely with colleagues to support fundraising strategies and enhance donor engagement.
This is an onsite, in-person role that requires being in the office Monday-Friday, five days per week.
Key Responsibilities:
Development Services & Database Management
- Manage Salesforce as the primary database administrator, ensuring data integrity, reporting accuracy, and system efficiency.
- Optimize Salesforce use across the Development Team, including custom reports, dashboards, and campaigns.
- Oversee gift processing and ensure all gifts and pledges are recorded accurately in Salesforce and through the online giving platform (Classy).
- Provide support to the Business Office for audit purposes and financial reporting.
Prospect Research & Donor Stewardship
- Lead prospect research efforts to identify and evaluate potential donors through multiple wealth screening and research tools.
- Create comprehensive donor research profiles to support fundraising efforts.
- Participate in developing strategy, ask amounts, and solicitation approaches.
- Write content and edit Development publications, reports, letters, and emails.
- Project manage stewardship efforts, reports, and publications, including the Annual Report.
Skills and abilities:
- Strong knowledge of database management principles and logic.
- Excellent written and oral communication skills and interpersonal skills.
- Excellent research, writing, and editing skills.
- Project management experience is highly desired.
- Exceptional attention to detail and ability to anticipate needs while managing multiple projects simultaneously.
- Experience with Salesforce or similar donor database management systems is preferred.
- Proficiency in Google Workspace and Microsoft Office, including spreadsheets, documents, and presentation tools.
- Strong analytical, organizational, time management, and customer service skills.
- Ability to work independently and as a team, to prioritize work efficiently, and to meet deadlines.
- Strong initiative and excellent follow-up skills.
- Must show discretion in handling confidential information.
Education and experience:
- Bachelor’s Degree (B.A.) required
- Minimum of 5-7 years of experience in non-profit Development work; educational institutions a plus
- Prior demonstrated success in database management and prospect research.
- Competence in analyzing data and producing specialized reports.
To be considered for this position please submit your resume and cover letter through our portal.
We look forward to hearing from you!
About us:
Menlo School is an independent, coeducational, college preparatory school for students in grades six through twelve. Located in Atherton, California, and established in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools.
Menlo is dedicated to providing a challenging academic curriculum complemented by outstanding creative arts and athletic programs. The School helps students develop positive values and nurtures character development in a supportive environment that upholds the highest moral and ethical standards. Our program encourages students to reach their fullest potential and to develop the skills necessary to respond intelligently and humanely to the complexities of a diverse and increasingly interconnected world.
At Menlo School, equity, diversity, inclusion and belonging are at the core of our organizational identity. Through our daily efforts, the School demonstrates a shared commitment to the development of all stakeholders by supporting a campus ethos where equity, diversity, inclusion and belonging reflect the major cornerstones of our community.
Our equal opportunity employment policy:
Menlo School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants. We administer all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law.
Pay range:
In the spirit of pay transparency we share the base salary range for this position for the 2025-2026 academic year. The full pay range, which encompasses all experience levels is $95,000 - $125,000. Within this broad range, we pay in accordance with what could be reasonably expected based on an individual's experience level. Base salary is exclusive of fringe benefits, retirement plan employer contributions or potential stipends (for eligible employees). Pay ranges at Menlo are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at Menlo School, your final base salary will be determined by factors such as skills, education, experience, job level, part-time status and number of months of work per academic year. In addition to those factors, we believe in the importance of pay equity and consider internal equity with our current employees as a part of any final offer. Please keep in mind that the generous range mentioned above is the full base salary range for the role. Hiring at the maximum of the range is not typical for Menlo School in order to allow for future and continued salary growth.
Job ID: 323
Salary : $95,000 - $125,000
