What are the responsibilities and job description for the Administrative Support Specialist position at Mennonite Disaster Service (MDS)?
Job Description
Mennonite Disaster Service (MDS) is seeking a full-time Fleet & Logistics Administrative Assistant to provide administrative support to the Fleet and Logistics operations. This position will be based in the MDS Lititz office and will be responsible for maintaining vehicle and equipment documentation, coding invoices, shipping supplies to MDS projects, and more.
Responsibilities
- Maintain accurate and up-to-date records of vehicle and equipment documentation, including titles, registrations, insurances, and maintenance records.
- Review and process department invoices in a timely manner.
- Manage mobile communication devices for volunteers and staff.
- Assist with managing non-vehicle assets in the MDS warehouses as needed.
- Coordinate the shipment of supplies to MDS projects and process returned supplies and equipment.
- Schedule and manage volunteers who move and maintain equipment and serve in the MDS warehouses.
- Provide support to project leadership on fleet and logistics-related matters.
- Process payments, reimbursements, and reporting for fleet and logistics operations.
Requirements
- Associate degree or certificate in administration, logistics, or related field.
- Three to five years of administrative support experience.
- Proficient in Microsoft Office Suite and online management content systems.
- Detailed oriented with strong organizational skills.
- Good verbal and written communication skills.
- Ability to interact with diverse constituent groups.
- Availability to travel up to 5% time.