Medical Office Manager

Job Overview
We are seeking a highly organized and proactive Office Manager for a medical office to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess excellent organizational and time-management skills, excellent communication abilities, and a knack for supervising staff. This role is essential for maintaining an efficient office atmosphere while providing exceptional support to both employees and patients.

Duties

• Manage front desk operations and staff, including greeting patients and handling incoming calls with professionalism and courtesy.
• Greet patients and ensure they are processed and attended to accordingly.
• Supervise all staff, providing guidance and support to enhance team performance.
• Maintain organizational systems for documents and files, using our EMR system ensuring easy access and retrieval of information.
• Handle phone systems effectively, ensuring clear communication within the office and with patients.
• Assist patients with issues or questions they may have regarding their billing statements.
• Manage department budgets pertaining to the office.
• Coordinate with the MA lead for office and medical supplies inventory ordering and maintain adequate stock levels.
• Implement office policies and procedures to improve workflow and productivity.
• Assist in scheduling meetings, collaborating with leads and managers to participate in meetings.
• Manage employee times and payroll for accuracy with ADP
• Oversee day-to–day operations of the office.

Requirements

• Proven experience in office management or a similar administrative role in a medical office setting.
• Strong organizational and time management skills with the ability to multitask effectively in a fast-paced environment.
• Excellent communication skills, both verbal and written, with a focus on providing excellent customer service to our patients.
• Proficiency in using MS office software and equipment; familiarity with EMR systems . Athena medical systems a plus.
• Promote a positive attitude and growth-oriented work environment for team members.
• Ability to supervise staff while fostering a collaborative team environment.
• Detail-oriented mindset with strong clerical skills for running efficient workflows.
• A proactive approach to problem-solving and decision-making within the office setting.
• Show professional appearance and demeanor at all times
• Bilingual (English & Spanish) speaker ideal but not required.

If you are passionate about creating an organized work environment and possess the necessary skills to excel as a Medical Office Manager, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $24.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $24 - $30