What are the responsibilities and job description for the Administrative Assistant position at Mental Health Association?
MHA is seeking an organized, innovative administrative professional to ensure the smooth operation of quality services. A successful candidate will have proven administrative experience with a background in human services, case management, basic data entry and analysis, and electronic health records. A qualified candidate will be highly organized with a passion for strengthening systems and working alongside a highly productive team. Efficiency and the ability to work with others is paramount. This part time 25-hour position is a great opportunity for someone looking to give back to their community through the use of the professional administrative skills.
Hours: (9a-2p, 25 hours per week)
Position's Essential Functions
Hours: (9a-2p, 25 hours per week)
Position's Essential Functions
- Creation of forms and worksheets
- Maintain medical records in physical and electronic form
- Utilizing the electronic health record to generate reports
- Data entry into electronic health records and other software systems (Virtual Gateway)
- Assist in management of schedules, open positions, and onboarding
- Manage participant consents and other relevant deadlines
- Assist in tracking client insurance and billing
- Making copies, compiling reports and data, scanning records
- Ability to work with a diverse team efficiently
- Ability to manage multiple priorities regularly
- Ability to take notes, follow processes and procedures
- Familiarity or ability to learn and follow all confidentiality process and procedures
- Ability to treat each team member, vendor, and collateral contact with respect, integrity and compassion
- Proficiency in Microsoft office products including Word, Excel, Outlook, One Note required
- Ability to learn new software like Complete Payroll (Employee Payroll/Information), EHANA (electronic health care record), RELIAS (online training portal) RED CAP
- Proficient with administrative processes like using the phone, scanning, emailing, setting up meetings
- Excellent communication skill and ability to represent division programs to public
