What are the responsibilities and job description for the Accounting Clerk position at Menzies Aviation LATAM?
Job Details
Description
Main accountabilities include:
All employees have a responsibility and duty whilst at work to:
Description
Main accountabilities include:
- Directs the consolidation of monthly financial and operating statements by coordinating the
- Works as liaison to General Manager and Accounting Clerk
- Monitors the purchasing of fuel as well as dispensing of fuel, determine and document causes of excessive fuel losses and improper fuel dispensing.
- Maintains accurate records of fuel inventories, checks and confirms deliveries, may process supplier's credit cards and other approved credit cards for payment.
- Verifies and posts details of business transactions, such as funds received and disbursed, and totals
- Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items
- Types vouchers, invoices, checks, account statements, reports, and other records
- Reconciles bank statements or petty cash when
- Interfaces with external venders and customers regarding invoices issued and
- Interfaces with internal department managers and their supervisors to verify daily
- Responsible for updating and correcting payroll hours in Kronos for employees on a daily/weekly basis
- Compiling and posting employee payroll data and managing hours clocked
- Keep track of attendance records, monitor lateness/absence/manual miss punches,
- Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage.
- Ensuring Exception reports are completed when required and filled out completely, including signatures from both the employee and the department manager.
- Ensure the weekly OT report is received, completed, and signed by
- Coordinate with the payroll department for any missing forms (not received or received after payroll has been run)
- Enter fuel tickets into the application(s) daily to maintain established
- Inputs inventories, receipts, and transfers daily
- Perform analysis of (loss/gain) in the system daily
- Responsible for reconciling daily book inventories by individual
- Validates monthly closing reports to ensure that monthly summaries add up to daily totals Maintain all base fueling billing through Accounts Payable
- Organize, arrange, and enter document data in accordance with established
- Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
- Any and all other reasonable tasks as requested by department managers and/or the General Manager
All employees have a responsibility and duty whilst at work to:
- Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
- Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
- Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
- Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
- Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
- Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
- Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
- Fully understand the company health and safety
- Attend training courses as may be arranged by the
- Must be 18 years of age or older
- Possess and maintain a valid US driver's license with a clean driving record
- Pass pre-employment drug screen and all pre-employment
- Able to lift push or move up to 25
- Ability to proficiently read, write and speak English
- Must be available and flexible to work variable shifts including weekends and holidays
- Graduation from high school or evidence of equivalent educational proficiency
- Minimum two to three years’ progressive experience in a busy retail/administrative role
- Understanding of operational planning and resource allocation
- Ability to read and interpret management level documents
- Ability to learn
- Ability to understand and carry out oral and written instructions and request clarification when
- Strong interpersonal skills
- Ability to work as part of a
- Ability to build
