Inventory Clerk

Key Responsibilities

• Compiles and sorts of documents, such as truck sheets, fuel tickets, bill of ladings and unit physical reports to substantiate business transactions.
• Perform a lead role in timely and accurate receipt of fuel into FIMS, entering daily ending inventories and generating close reports. This is a Business-critical activity that supports the management of fuel inventory.
• Key transactions into FIMS and reconcile QT transactions and reports.
• Verify and posts details of business transactions, such as product receipts and disbursements.
• Computes and records variances and posts adjustments to inventory accounts.
• Reconciles inventory accounts.
• Interfaces with external customers and vendors regarding fuel transactions.
• Interfaces with internal department managers and supervisors to verify daily operations and transactions.
• Perform all tasks associated with accounts payable, maintaining vendor files, processing invoices and entering into the billing system for prompt payment.
• Maintaining account billing files.
• Handles accounts receivable transactions and maintains accurate accounting.
• Accuracy of fuel ticket entry, with no re-entry required an no unaccounted variances.
• Entry of fuel BOL receipts completed according to local deadlines.
• Performs other duties as assigned

Customers and Stakeholders

• Coordinate with IP agents to ensure fuel tickets are collected and ready to be entered on-time. This will involve diligence of following up in in instances of missed or illegible tickets and ensuring fuel staff understand the importance of timely and legible submission of tickets.
• Coordinate with the Accounting Manager and Operations Manager to ensure fuel BOL receipts, and fuel farm related paperwork is collected and processed.
• Coordinate with the Accounting Manager with regard to any non-finance activity and ensuring coverage of activity is available during planned absences.
• Assist responding to fuel related queries from customers.
• Assist with monthly billing activities, including balancing the gallons for all customers, and reconciling the monthly billing to the M&O customers.
• Enter all invoices into billing system, and distribution to the customers.
• Review all fuel entries weekly to ensure data is accurate.
• Weekly (if not more frequent) balancing with customers.
• Relationship maintained with key station operations staff, ensuring smooth information flow.
• Continual improvement in collection of fuel-tickets and reduced level of follow-ups required.
• Ensure month end is completed timely and with the outmost accuracy. This includes journal entries, review of customer flights and inventory, completing final balancing and report submission.

Leadership and Teamwork

• Provide support to station operations staff by being proactive in assisting with ad-hoc duties as time permits.
• Coverage of finance activity at station is maintained year-round.
• Feedback from Accounting Manager
• Feedback from Corporate Accounting Manager.

Essential Duties and Responsibilities

May include the following other duties may be assigned:

• Comply with attendance/ tardiness standards
• Effectively communicate with station and corporate personnel
• Receiving fuel orders into FIMS
• Coordinating the collection and collation of fuel tickets and fuel farm paperwork and ensure entry is timely accurate.
• Entering fuel tickets into FIMS
• Entering daily ending inventories into FIMS & reconciling all fuel farm related transactions.
• Generating daily fuel close reports
• Reconciling and resolving variances in FIMS.
• Assist with ensuring accurate billing of customer by established deadline.
• Property code and verify accounts payable
• Maintain accounts payable PO log.
• Reconcile as needed with customers.
• Assist with fuel scheduling for all terminals/lines within the DFW fuel system
• Miscellaneous non-finance activities, including administrative support.

Qualifications

• Must be 18 years of age or older
• High school diploma or General Education degree (GED) required with related experience and/or training preferred.
• Ability to proficiently read, write and speak English
• Ability to read and comprehend instructions, short correspondence, and memos.

• Ability to write correspondence.
• Ability to effectively present information in one-on-one and small group situation to customers, clients, and other employees of the organization.
• Proficient in computer and 10 key skills.
• Ability to work with figures rapidly and accurately.
• Ability to data-input rapidly and with accuracy and ability to self-review work.
• Ability to self-motivate and manage and prioritize workload.
• Ability to work independently and solve complex issues.
• Ability to understand abstract concepts
• Ability to subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and precent.
• Expert in using Microsoft Office (Excel, Word) preferred.
• Experience with FIMS preferred but not required.
• Possess and maintain valid US driver's license
• Pass pre-employment drug screen and all pre-employment testing
• Pass FBI background and obtain US Customs Seal
• Must be comfortable lifting 25 lbs occasionally

Knowledge, Skills and Abilities

• Ability to learn quickly
• Ability to understand and carry out oral and written instructions and request clarification when needed
• Strong interpersonal skills
• Ability to work as part of a team
• Ability to build relationships

Benefits

• $23/hour 
• Advancement Opportunities to Supervisor and Manager
• Opportunities for Leadership Training Programs
• Health, Dental, Vision, 401K
• Life and Short-Term Disability Insurance
• Paid Training
• Uniform Provided

Salary : $23