Medical Records Technician - Extra-Help Medical Records Technician

Examples of Duties

This recruitment is being established to obtain a current eligible list for both Full time and Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $21.09 per hour.

Duties may include, but are not limited to, the following:

Event monitoring and group card monitoring for billing control purposes.

Set-up and maintain charts and emergency services reports.

Chart monitoring for unauthorized visits, under billing, over billing, and delinquent reports.

Transcribe medical reports including psychiatric evaluations, psychometric testing and evaluations, using a variety of dictating and transcribing equipment.

Types statistical reports and prepares correspondence for local, state, and federal agencies.

May audit for Utilization Review control.

Records, processes, and distributes finished material to appropriate parties.

Prepares correspondence for word processing and proofreads copy for errors.

Schedules appointments for clients and assists them with releases of information forms.

Prepares a variety of reports, working with various computer systems and software programs.

Updates and maintains database files on computers.

Performs a variety of moderate to complex office support assignments.

• Serves as a backup for the clinic's front desk area and/or Healthcare Facility Telephone Systems Operator as needed.

Minimum Qualifications

Experience:
One (1) year of clerical experience in a medical field. (Successful completion of a course in medical terminology may be substituted for six (6) months of the required experience.)

Desirable Experience:
Transcription with a hospital or psychiatric facility which included transcription experience in a wide variety of medical specialties.

Typing Skills:
Type at a corrected rate of 45 words per minute from clear copy.

Essential Functions

ESSENTIAL FUNCTIONS:

Assemble, abstract and code information from patient medical records.

Communicate effectively with others in person and over the telephone.

Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.

Perform job duties under stressful conditions.

Respond appropriately to situations.

Maintain confidential information in accordance with legal standards and/or County regulations.

Frequent use of depth perception, peripheral vision and color perception.

Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.

Sit, stand, or walk for extended periods.

Kneel, bend, twist, squat, balance and crawl.

Frequent use of hand-eye coordination.

Frequent use of data entry device including repetitive hand and arm motion. Occasionally lift and carry up to 40 pounds.

Normal dexterity, frequent holding and grasping.

Regular attendance is an essential function.

Medical specialties, psychiatry, brand and generic drugs.

Filing and information maintenance systems.

Automated computer equipment and related applications software.

Modern office methods, practices, procedures, and equipment.

Mathematics and proper English usage, spelling, grammar and punctuation.

Coding and classification systems used in the preparation of Mental Health or Health records and reports.

Confidentiality requirements of the Welfare and Institutions Code.

The Utilization Review Process.

Business and professional relationships and ethics within the Mental Health or Health System.

Purpose and use of medical records and charts.

Laws, rules and regulations pertaining to medical records.

Understand and use medical/psychiatric symbols, terminology and reference books and materials.

Use Mental Health or Health Department coding systems and manuals, depending upon area of assignment.

Take responsibility and exercise good judgment in recognizing scope of authority.

Audit for Utilization Review control.

Coordinate documentation of billable services with billing procedures.

Prepare concise and accurate records/reports utilizing a personal computer and software programs.

Develop and maintain effective working relationships with the general public, co-workers and those contacted during the course of work.

Recognize and extract pertinent medical information from forms, charts and other documents.

• Perform general clerical work and develop program specific office procedures and methods.

HOLIDAYS & LEAVES
VACATION

10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours).

SICK LEAVE

0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.

HOLIDAYS

Twelve paid holidays annually plus two optional holidays.

BEREAVEMENT LEAVE

Five (5) regularly scheduled workdays.

INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.

• Anthem 500 EPO
• Anthem 1500 EPO
• Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
• Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)

• County pays 100% of the premium for employees and 50% for dependent(s)

• County pays 100% of the premium for employees and 50% for dependent(s)

• Represented Employees $10,000