Supervising Legal Clerk

Examples of Duties

Duties may include, but are not limited to, the following:

• Trains, plans, organizes, coordinates, reviews, and evaluates the work of legal and clerical support staff.
  
• Prepares monthly work schedules for staff; handles personnel problems or complaints; and trains and evaluates assigned personnel.
  
• Assists staff with resolving problems concerning legal document preparation and processing.
  
• Prioritizes work assignments.
  
• Orders supplies and maintains office records.
  
• May prepare the more difficult and complex legal court reports and other legal documents.
  
• Collect and assemble data and support materials for a variety of reports.
  
• Reviews client files and legal documents for any inconsistencies as to type of report required.
  
Develops policies and procedures and conducts quality control reviews to ensure compliance.

May prepare court calendar.

• Prepares, reviews and maintains templates including legal reports, documents, findings, and orders.
  
• Gives out information over the counter, on the telephone, or by letter.
  
• Gathers and analyzes data and prepares monthly and annual statistical reports.

Minimum Qualifications

Experience:
Three (3) years of clerical experience, including at least one (1) year performing duties equivalent to those of a Legal Process Clerk II or Legal Clerk II in Merced County.

OR:

Two (2) years of full-time experience performing legal office support duties including one (1) year of supervisory or lead responsibilities.

Essential Functions

ESSENTIAL FUNCTIONS

• Operate a personal computer and other modern office equipment.
  
• Resolve conflicts and respond appropriately to complaints.
  
• Complete multiple priority projects with conflicting deadlines and under stressful conditions.
  
• Communicate effectively with others in person and over the telephone.
  
Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.

Ensure consistency and accuracy in legal reports and documents.

Perform difficult and complex assignments with speed and accuracy and meet deadlines.

Perform job duties under stressful conditions and respond appropriately to situations.

Develop and implement operational goals, objectives, work rules, policies, procedures, and work standards.

Prepare, maintain, and review legal documents, records, and reports.

• Establish and maintain effective working relationships.
  
• Maintain confidential information in accordance with legal standards and/or County regulations.
  
• Train, evaluate and supervise staff.
  
• Frequent use of depth perception, peripheral vision and color perception.
  
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
  
• Occasionally kneel, bend, twist, squat, balance and crawl.
  
• Frequent use of hand-eye coordination.
  
• Frequent use of data entry device including repetitive hand and arm motion.
  
• Occasionally lift and carry up to 40 pounds.
  
• Normal dexterity, frequent holding and grasping.
  
Sit or stand for long periods of time.

• Regular attendance is an essential function.

• Legal court procedure documents and terminology, including proper format for legal documents.
  
• Correct English usage, spelling, grammar, punctuation and sentence structure.
  
• Modern office procedures as well as department specific methods, procedures, policies, and regulations.
  
Principals and techniques of supervision and training.

Court filing procedures, electronic and in-person.

• California Law Enforcement Technology Telecommunications System (CLETS).

• Operate a personal computer and other modern office equipment.
  
• Perform difficult and complex legal clerical work.
  
• Spell correctly, including legal terminology.
  
• Recognize and correct grammatical, punctuation and sentence structure errors.
  
• Make mathematical calculations.
  
• Establish and maintain cooperative working relationships with those contacted in the course of work.
  
• Train, supervise, coordinate, and evaluate the work of legal clerical staff.
  
• Establish priorities and coordinate material to meet court deadlines.

HOLIDAYS & LEAVES
MANAGEMENT LEAVE

May receive, depending upon classification, 96 hours per Fiscal Year.

VACATION

10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours).

SICK LEAVE

0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.

HOLIDAYS

Twelve paid holidays annually plus two optional holidays.

BEREAVEMENT LEAVE

Five (5) regularly scheduled consecutive workdays.

INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.

• Anthem 500 EPO
• Anthem 1500 EPO
• Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
• Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)

• County pays 100% of the premium for employees and 50% for dependent(s)

• County pays 100% of the premium for employees and 50% for dependent(s)

• Unit 20 Unrepresented Management:
• Level A & B $85,000
• Level C $55,000
• Level D & E $35,000