What are the responsibilities and job description for the Administrative Assistant position at Merchants Building Maintenance, LLC?
Overview
Our Mission
Family Atmosphere
Woman-Owned
We’re a reliable, responsive commercial cleaning company.
Merchants Building Maintenance is a full-service, family-owned and operated commercial cleaning company that has grown to become one of the largest providers in the Southwestern US.
Our Mission
To excel in all that we do for our customers, employees, suppliers, and the communities we serve by continuously improving the quality and value of our services.
Family Atmosphere
Every one of our 6,000 team members is important to us. We’re proud to treat everyone on our staff like family
Woman-Owned
We are a certified woman-owned business by the Women’s Business Enterprise National Council (WBENC) and a certified Women’s Business Enterprise by the Supplier Clearinghouse.
Job Skills / Requirements
Administrative Assistant - Temp to HIRE
- Administrative assistant duties and responsibilites include providing administrative support to ensure efficient operation of the office.
- Become familiar with a variety of the field's concepts, practices, and procedures.
- Ability to effectively communicate via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities-
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the prepration of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Submit and reconcile expense reports
- Provide information by answering question and requests
- Research and create presentations
- Generate reports
- Enter, retrieve, and use data from various customer work order systems (export and import from multiple systems).
- Prepare trend reports, progress summaries, etc for customers (Excel and Powerpoint).
- Handle multiple projects
- Prepare and monitor invoices
- Carry out administrative duties such as filing, typing, copying , binding, scanning, etc.
- Organize Travel arrangements.
- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Handle sensitive information in a confidential manner.
- Take accurate minutes of meetings.
- Reply to email, telephone, or face to face inquiries.
- Develop and update administrative systems to make them more efficient.
Requirements -
-Proven admin or assistant experience
-Software skills : Strong command of Microsoft Excel (more advanced than just formulas). Word, Powerpoint, and Google Suite (Docs, Sheets, and Slides).
-Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong oranizational and planning skills.
- Proficient in MS Office.
- High school diploma - or Equivalent.
- Must be Bilingual. (English / Spanish)
