Product Development Coordinator

Summary

Join our dynamic Product Development team and gain hands-on experience in the dietary supplement industry. The Product Development Coordinator will provide high-level support to the Product Development team, assisting in daily operations, handling sensitive matters, and acting as a liaison between internal and external stakeholders. The ideal candidate will possess exceptional organizational skills, a proactive mindset, and is eager to learn about the dietary supplement industry, while also excelling at managing multiple priorities in a fast-paced environment.

Key Responsibilities & Duties

• Department Support
• Arrange and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items.
• Handle sensitive and confidential information with discretion.
• Support team logistics, including travel arrangements, expense reports, and supply management.
• Work with executive assistants to assist with event planning and coordination for internal and external events, including conferences, team off-sites, and vendor visits.
• Draft, edit, and proofread correspondence, reports, presentations, and other documents as needed.
• Maintain organized digital and physical records, ensuring compliance with FDA and industry standards.
• Project Coordination
• Coordinate and support projects related to food science, dietary supplement development, and supply chain.
• Collaborate with cross-functional teams such as Quality Assurance, Regulatory Affairs, Supply Chain, and Marketing to facilitate project milestones.
• Coordinate with contract manufacturers, testing labs, and raw material suppliers.
• Track project progress, update status reports, and ensure deadlines are met.
• Collect technical documentation and maintain an FDA-compliant document control system.
• Gain hands-on experience in the dietary supplement product lifecycle, including research, formulation, and compliance.
• Learn about FDA regulations and industry standards that influence product development in the natural health space.
• Relationship Management
• Act as a point of contact between internal teams and external stakeholders, ensuring smooth communication.
• Build and maintain positive relationships with vendors, partners, and cross-departmental teams.
• Other duties as assigned.
  
  

Required Skills/Abilities

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), collaboration tools like Zoom or Teams, and other software (e.g., Adobe Acrobat, DocuSign, or CLM systems).
• Exceptional organizational, time-management, and multitasking skills.
• Excellent written and oral communication skills.
• Interest in dietary supplements, natural products, and product development.
• Strong attention to detail.
• A proactive mindset with a willingness to learn and adapt in a dynamic setting.
• Ability to work collaboratively in cross-functional teams.
• Ability to work independently and handle a fast-paced environment with changing priorities.
• Discretion and confidentiality are essential.
  
  

EDUCATION/EXPERIENCE/LICENSES/CERTIFICATIONS

• Prior experience in a project coordinator or administrative support role.
• Current college student or recent graduate with a focus on nutrition, food science, biology, chemistry, or related field is preferred.
• Experience in a fast-paced corporate environment.
• Familiarity with project management tools like MS Project, Asana, Trello, and ClickUp.
• Passion for natural health products and a desire to build a career in the dietary supplement or natural health industries.
  
  

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

• The employee is regularly required to sit for prolonged periods at a desk, stand, and walk. Occasional light lifting (up to 20 lbs.) may be required when handling office supplies or materials.
• Frequent use of hands for typing, writing, and handling documents. The employee must have sufficient hand-eye coordination to operate office equipment such as computers, phones, printers, and scanners.
• Close vision is required for extended periods when working on computers, reviewing documents, and reading small print. The employee may occasionally be required to view a computer screen for long periods of time and must have adequate vision to read emails, documents, and spreadsheets.
• The employee must be able to hear and speak clearly in person, over the phone, and in virtual meetings. Strong verbal communication is essential for coordinating tasks and conveying information effectively.
• Occasional travel may be required to support executives during business trips, off-site meetings, or events, which may involve walking and standing for extended periods.
• Occasional bending, reaching, and stooping to access files or office materials.
• The ability to adjust to varying work hours, as the role may occasionally require overtime or evening work depending on the executive’s schedule.