Executive Assistant

Job Title: Executive Assistant

Department: Administrative

Reports to: CEO

FLSA Status: Non-Exempt

PHI Access Level: I

Scheduled Work Times/Locations

Monday – Friday, 8:30AM – 4:30PM flexibility for nights and weekends is required. 221 Main Street, Hartford, CT 06106

Job Summary:

The Executive Assistant is responsible for providing confidential administrative support to the CEO, COO and CFO. The Executive Assistant is responsible for managing calendars, letters, recordkeeping, tracking incoming checks and incoming mail. The EA is responsible for coordinating CEO office visits, ordering supplies for all locations, working closely with CFO and COO on companywide projects. The EA coordinates meetings both in person and virtually for leadership. EA takes minutes for meetings including monthly Board meetings.

Duties and Responsibilities:

Executive Functions:

• Maintain confidentiality in all work.
• Arrange meetings as requested by the CEO.
• Take minutes as requested by the CEO.
• Prepare reports, research special topics, synthesizing material and gathering information as requested.
• Deliver and pick up materials as requested to funders, other agencies, and businesses.
• Order office supplies.
• Draft letters or other documents as needed.
• Staff the MHSC Board of Trustees; attend board meetings, take notes, maintain Board materials, communicate with Board via email primarily.
• Perform any other task as requested by the CEO.

Required Skills/Abilities:

• Self-starter, able to work and make decisions independently.
• Excellent interpersonal skills.
• Excellent verbal and written communication skills including in virtual settings.
• Excellent organizational skills and attention to detail.
• Excellent time management skills: ability to prioritize tasks.
• Strong analytical and problem-solving skills with a can-do attitude.
• Ability to lift boxes and other materials up to 20 pounds.
• Ability to adapt to the needs of the organization and program requirements.

Education and Experience

Associate degree or equivalent from two-year college or technical school; or five years’ related experience and/or training; or equivalent combination of education and experience.

Licenses and Certifications

Must have valid Connecticut driver’s license and clean driving record with proof of automobile insurance.

What You Get in Return:

• Hourly rate: $28-$31.00, based on experience
• Generous Benefits package: Medical, Dental, 403b. Company Paid Short-Term & Long-Term Disability. Tuition Reimbursement.
• Full-time employees receive 10 days of PTO (paid time off) per year, plus 11 paid holidays and one (1) Floating Holiday and 40 Hours of Accrued Paid Sick Leave.
• Incentive Plan: Earn as you go with our Incentive Compensation plan!
• Hands-On Experience!
• Professional Growth!
• Meaningful Impact!
• Supportive Team Environment!