What are the responsibilities and job description for the Executive Assistant to CEO position at Mercy?
We’re a Little Different
Our mission is clear. We bring to life a healing ministry through our compassionate care and exceptional service.
At Mercy, we believe in careers that match the unique gifts of unique individuals – careers that not only make the most of your skills and talents, but also your heart. Join us and discover why Modern Healthcare Magazine named us in its “Top 100 Places to Work.”
Overview:
This Executive Assistant position will report directly to the Chief Executive Officer & President of Mercy and provide high-level executive administrative, project management, and analysis support.
Within our ministry, you will make an impact by:
- Demonstrating exceptional organizational skills and discretion with the ability to prioritize tasks effectively to ensure seamless operations and support to the CEO.
- Exhibiting professionalism, efficiency, and a proactive approach to managing complex schedules, communication, and administrative tasks in a fast-paced and dynamic environment.
- Responsible for calendar management and coordination of multiple complex calendars across the team, including scheduling meetings, events, appointments, and travel arrangements.
- Managing all travel arrangements including flights, accommodations, and transportation.
- Administering travel and entertainment expense submission for CEO, process invoices, and monthly departmental expenses and headcount review.
- Coordinating and preparing agendas and logistics for meetings, including room bookings, catering arrangements, and technical support.
- Organizing meeting notes and minutes, identify follow-up actions, and track progress on open items.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
- Planning and coordinating onsite and offsite team meetings.
- Handling confidential information and maintaining files/archives (electronic/physical).
- Willingness to be on-call; high-energy, and a problem-solving attitude.
Qualifications:
- Required Education & Experience: High School Diploma/GED from an accredited institution AND relevant work experience supporting a Vice President or above.
- Other:
- Prior experience as an Executive Assistant supporting a SVP, CFO, or CEO.
- Anticipate the needs of the executives and proactively address any issues or concerns.
- Handle confidential and sensitive information with discretion and professionalism.
- Proficiency in using Outlook and OneNote (calendar/meeting minutes), PowerPoint (staff meetings agenda, follow-ups), Concur (travel management), Excel (department budget management), Workday (system approvals, requisition creation) and other tools and technology.
- Exceptional organizational skills and attention to detail with the ability to prioritize tasks and manage time effectively.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Flexibility to adapt to changing priorities and deadlines.
- Travel is required, as needed, up to 25%.
We Offer Great Benefits:
Day-one comprehensive health, vision and dental coverage, PTO, tuition reimbursement and employer-matched retirement funds are just a few of the great benefits offered to eligible co-workers, including those working 32 hours or more per pay period!
We’re bringing to life a healing ministry through compassionate care.
At Mercy, our supportive community will be behind you every step of your day, especially the tough ones. You will have opportunities to pioneer new models of care and transform the health care experience through advanced technology and innovative procedures. We’re expanding to help our communities grow. Join us and be a part of it all.
What Makes You a Good Match for Mercy?
Compassion and professionalism go hand-in-hand with us. Having a positive outlook and a strong sense of advocacy is in perfect step with our mission and vision. We’re also collaborative and unafraid to do a little extra to deliver excellent care – that’s just part of our commitment. If that sounds like a good fit for you, we encourage you to apply.
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