Purchasing Specialist

Welcome! Your Meridian Career Starts Here!?

Position Title: Purchasing Specialist

Locations: Gainesville, FL

Salary: $20.00 | Hr. | Non - Exempt

Join our community of compassionate Meridians, today!

Why Meridian??

Meridian Healthcare treats patients who struggle with mental health and substance use disorders. Our team of Meridians has been treating these conditions with humanity and compassion for more than 50 years. We have patient service centers conveniently located in 13 counties throughout North Central Florida.

Do you believe in hope, empathy, accountability, resilience, and teamwork [H.E.A.R.T.]? Join our community of compassionate Meridians, today!

We want you! We welcome your knowledge, experience, story and expertise! Here's what you will do.

• Collaborate with leadership to ensure that Meridian policies as they relate to purchasing and travel are comprehensive and are aligned with Uniform Grant Guidance (UGG), federal Cost Principles, Office of Management and Budget (OMB) guidance, and all applicable federal, state, and local requirements, as well as those of our funding agencies
• Develop and execute purchasing strategies that reinforce best practices
• Aid Meridian with anticipating and mitigating potential risks
• Ensure that all employees are aware of purchasing and travel requirements and are well-trained in following the required policies and procedures
• Develop and maintain forms and processes that support the goals of this position
• Provide ongoing support to Meridian programs and staff as it relates to purchasing and travel
• Maintain a strong working knowledge of Meridian programs and funding sources
• Sustain advanced knowledge of Chart of Accounts at all times
• Receive and process all purchase requests to ensure prior approval of all costs incurred
• Ensure each purchase or travel request is coded in a manner that directs the cost to the appropriate funding source and General Ledger (GL) identifier
• Maintain regular communication with employees requesting travel/purchases e
• Retain familiarity with budgets and track expenses to ensure costs are within allowability guidelines
• Become knowledgeable regarding the fiscal requirements of funding sources, and ensure those requirements are met
• Collaborate with hotels and event planners to ensure employees attending large professional development events or business meetings are efficiently set up for their participation, including the facilitation of registration, lodging accommodations, air travel, and prepayment or reimbursement of mileage/meals or other travel costs
• Ensure that Meridian is not charged tax as a part of purchasing or travel transactions
• Facilitate the process of p-card sign-out and tracking
• Ensure that receipts are provided for every transaction approved
• Gather backup documentation required for payment of assigned p-cards (i.e., AP, APII, Meridian Travel, POS Travel), code, and approve payment prior to submission to Accountant
• Enter invoices/prepayment requests/reimbursement requests for payment in our accounting software, print checks as needed, apply credits to open invoices, when necessary, etc
• Track and report key functional metrics to reduce unnecessary expenses and support strategic spending
• Maintain business accounts with purchasing partners, such as Amazon Business and Office Depot Business Services Division
• Participate in audits and assist with records as required
• Assist in developing and maintaining internal financial control procedures
• Ability to work cross functionally with all levels to perform job duties
• Other duties as assigned

Who are we looking for

Applicant must have a Bachelor's degree in Accounting/Finance OR a Bachelor's degree in a related field with a minimum of three years of experience that aligns with the position9s duties and responsibilities. Excellent verbal and written communications skills will be required, as well as technology literacy including:

• Advanced skill in the use of Microsoft Excel (formulaic automation, pivot tables, etc)
• Proficiency in the daily use of Adobe Acrobat (not Adobe Reader)
• Ability to use Microsoft Office software as needed

Drivers Requirement:

Must have a current Florida Driver's License with a clean driving record while meeting company insurance requirements.

In order to qualify as a Center Driver, the candidate must be at least 21 years of age and have an active Florida Driver's license. Motor Vehicle Record will be reviewed for eligibility. No more than 3 moving violations and/or accidents within the past 3 years and no major violations during the past 5 years.

What You Will Love!

• Friendly, flexible and lively work environment - We believe in companywide celebrations and blood drives. Our employee engagement committee is always coming up with other fun activities for all.
• Work-life balance - Generous PTO accrual for vacation, sick leave and holidays.
• Benefits - Several health insurance plan options available including tax sheltered health savings account. Vision, dental, retirement, life insurance, Aflac and Long-Term Disability insurance, Employee Assistance Program (EAP) and accidental death are also available.
• Wellness Programs - United Healthcare Rewards - Earn up to $300, and Employee Assistance Program (EAP).
• Compensation & Retirement - Competitive salaries and 403(b) retirement savings program with a gradual increase in company match, reaching up to 8% after 7 years of service.
• Growth & Education - Opportunities for growth and career advancement. Tuition reimbursement. Public service loan forgiveness and free clinical supervision.
• Perks - Cell phone plan discounts, travel reimbursement, LegalShield, pet insurance and more!

Our Hiring Process:

• We pre-screen your application. If we find that your skills are a match for the position you applied for, we will then send your resume over to the hiring manager to schedule an interview.
• If the interview is successful, our talent acquisition recruiter from Human Resources Department will reach out to you with a verbal job offer and send over your background check paperwork as well as your follow up & next steps email.
• After you have cleared the background screening process our talent acquisition team will then send you an overview with expectations for New Employee Orientation start date.
• Our team is committed to helping you grow into the best version of yourself you were always meant to be. Thank you for considering joining the Meridian family!

How to apply:

If you are interested in making an impact while positively impacting the community apply below.

Simply apply through this website or visit us directly at https://meridian.e3applicants.... us in our mission to bring education about mental illnesses and substance use disorders and the treatment of those affected to the world.

We transform communities from the inside out.

Meridian is an Equal Employment Opportunity Employer. We are fully committed to attracting, retaining, developing and promoting the most qualified employees. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, status as a parent, national origin, age, marital status, disability (physical or mental), family medical history or genetic information, political affiliation, military service or because they are a protected veteran or other non-merit-based factors.