A/P Clerk

Job Summary

• Properly pays all accounts and posts invoices to provide accurate management reports.

Essential Duties and Responsibilities

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

Payment Processing

• Key in Oracle Manual Payment requests to the system after verifying vendor information and coding.
• Follow up to ensure all approvers respond timely and confirm payment details.
• Track specific payments on the Franchise Fee log and follow up with Accountants on missing requests.

Invoice Management

• Review pending invoices daily in the Coupa system for accuracy, including vendor details, amount, and billing string coding.
• Identify duplicates for rejection and/or work with the area to adjust POs for processing.
• Determine correct lines/POs for rejection/rebill where required.
• Follow up with Requestors/Managers to approve/create receipts timely to avoid late payments.

Vendor Support

• Assist Vendors in submitting invoices for processing, including identifying the correct submission process, portal, and PO/Requestor for submission.
• Review supplier AR statements to provide payment information and/or invoicing instructions.
• Work with Corporate Payables to locate invoices submitted directly by Vendors that have not been uploaded to Coupa for processing.

Supplier and Procurement Coordination

• Work with Procurement to get approval to submit new supplier requests.
• Connect vendors with the Supplier Support team for assistance with forms or portal access.
• Follow up with Corporate approvers to move requests through approval levels.
• Track all submissions on a local vendor log and work with the area to generate new forms if requests time out due to inactivity.

Month-End and Reporting Tasks

• Review system invoices with the area to determine if accrual is required during the Month-End close period.
• Assist Accountants with preparing reclasses/accruals.
• Perform monthly Use Tax review and submission.

Supervisory Responsibilities

• This job has no supervisory duties.

Education and Experience

• Required: High school diploma or G.E.D, and 0–4 years previous experience.
• Preferred: High school diploma or G.E.D, plus additional or specialized training, and 0–4 years previous experience.
• Certificates, Licenses, Registrations, or Other Requirements: None required.
• Other Knowledge, Skills, or Abilities Required: None required.

Work Environment

• Required to use motor coordination with finger dexterity (e.g., keyboarding, machine operation) for most of the workday.
• Required to exert physical effort in handling objects less than 30 pounds rarely.
• Required to be exposed to physical occupational risks (e.g., cuts, burns, exposure to toxic chemicals) rarely.
• Required to be exposed to physical environments involving dirt, odors, noise, weather extremes, or similar elements rarely.

Job Type: Contract

Pay: $20.00 - $23.00 per hour

Ability to Commute:

• Sun Valley, CA 91352 (Required)

Ability to Relocate:

• Sun Valley, CA 91352: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $23