Senior Administrator

Position Overview

We are actively recruiting for 3 Senior Administrators in the following areas:

• Accounting, Economics and Finance
• Natural Sciences and Math
• Engineering
  
  

The Senior Administrator is responsible for providing comprehensive administrative and operational support to ensure the efficient functioning of academic departments and programs. This role involves complex office management, strategic coordination of academic processes, and collaboration with faculty, staff, students, and external stakeholders to support institutional goals.

Primary Responsibilities

• Serve as the primary point of contact for academic departments, providing excellent customer services and addressing inquiries from faculty, staff, students, and external parties in a timely manner.
• Manage and track department budgets, including expense reporting, purchasing, and reimbursements, research and sponsored program funding, while adhering to institutional guidelines.
• Provide comprehensive and strategic administrative support, including contract management and oversight, scheduling, communication, maintaining records, and handling special projects in coordination with the Office of the Provost.
• Prepare, submit, and track contracts for adjunct lecturers, guest lecturers, vendors, and other external contributors.
• Prepare and process Human Resources paperwork such as faculty job postings, HRFAFs, and HRAAFs to ensure personnel changes are processed in a timely manner.
• Organize and maintain physical and electronic files, including accreditation and regulatory documentation.
• Facilitate the hiring process for student workers, managing job postings and paperwork, and monitor student hours to align with budget projections.
• Plan and execute meetings, workshops, and events, managing pre- and post-event logistics, ensuring all aspects of event needs are met including reserving space, equipment, materials and catering. Collaborate with other departments as needed to streamline events and program coordination.
• Perform other duties as assigned.
  
  

Qualifications

• Education: Bachelor’s degree required; advanced degree strongly preferred.
• Experience: Minimum of 7 years in administrative roles, with extensive experience in higher education or complex institutional settings.
• Skills:
• Demonstrated ability to convey information in a professional and friendly manner while providing a high-quality customer service experience.
• Demonstrated organizational and multitasking skills.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Demonstrated communication skills, both written and verbal.
• Expert-level financial and budgetary management.
• Demonstrated leadership and process optimization skills.
• High-level project management and strategic planning experience.
• Advanced proficiency in data management and institutional compliance. (Ex. Tableau, Jenzabar, Slate or other CRM)
• Demonstrated ability to handle complex interactions with professionalism and composure
  

Application Materials Should Include

• Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission and our values.
• Resume
  
  

This position is subject to the successful completion of a criminal background check.

Vaccinations and Work Location

This is an on-campus position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community.

The COVID-19 vaccine and booster for which an individual may be eligible are highly recommended for students, faculty and staff. Merrimack College does not require proof of COVID vaccination for enrollment, employment or to be a guest on our campus.

Statement on Our Mission

Merrimack College seeks candidates who understand, respect and can contribute to Merrimack’s Catholic and Augustinian mission and values.

About Merrimack College

The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 4,000 undergraduate and 1,400 graduate students from 32 states and 37 countries. The College features more than 100 career-focused undergraduate, professional and graduate programs, all taught by exceptional faculty who are passionate about their subject and student success. The College has five schools: arts and sciences, engineering and computational sciences, nursing and health sciences, the Winston school of education and social policy and the Girard school of business. The College’s suburban 240-acre campus is approximately 25 miles north of Boston in the towns of North Andover and Andover, Massachusetts. Merrimack is a Master’s Colleges and Universities/Larger Programs (M1) institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up in the U.S. News & World Report’s ranking of Best Colleges, ranking 33rd in the Regional Universities North category in 2024. Merrimack is a NCAA Division I athletic institution.

Merrimack College is an Equal Opportunity Employer.