TALENT SPECIALIST, PAYROLL & BENEFITS

Summary of Responsibilities

Essential Job Functions

• Manage the complete payroll process to ensure accurate and timely payments across multiple state jurisdictions on a bi-weekly basis.
• Manage payroll workflow, changes, data entry, and recordkeeping to ensure that all payroll transactions, including regular and exception pay, are processed accurately and confidentially.
• Prepare ad-hoc payroll and HR reports as requested by various departments or management.
• Ensure all time is reported in the timekeeping system according to current company policies and FLSA requirements.
• Oversee the third-party processor to ensure proper reporting to federal, state, and local agencies. Set up new tax jurisdiction accounts as needed.
• Process benefit plan contributions and payments relating to payroll, including 401(k) and HSA plans.
• Perform year end payroll analysis and audit to ensure accurate W-2 and 1095 reporting.

• Manage the 401(k)-plan annual audit and required notices to ensure the plan stays in compliance with regulatory requirements.
• Manage PTO tracking and year end rollover and reporting in Paycor.
• Participate in annual compensation and benefits surveys.
• Help build and implement annual total rewards engagement strategies focused on Employee Stock Ownership Plan (ESOP) education, wellness initiatives, and other total reward initiatives.
• Audit, reconcile and process monthly benefit plan invoices.
• Oversee employee benefits administration including new hire enrollment, qualifying events, terminations, and annual open enrollment.
• Manage employee leave of absence requests, including short-term disability, long-term disability, parental leave and FMLA.

• Manage new employee onboarding and ensure a seamless integration into the company culture.
• Manage employee records and ensure compliance with company policies and legal regulations.
• Provide guidance and support to employees on HR-related queries and policies.
• Ensure all necessary employee records are maintained based on retention policies. Maintain employee databases and HR systems (Paycor, Traqspera Timekeeping, Leapsome, etc.).
• Prepare monthly and quarterly HR reports and documentation for accounting and management.
• Other duties as assigned with the opportunity to participate in special HR projects as workload allows.

• Nimble Learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning. 
• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Demonstrates Self-Awareness - Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
• Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Customer Focus - Building strong customer relationships and delivering customer-centric solutions.

• Bachelor’s Degree or relevant experience in place of degree.
• Minimum of 2 years of prior payroll experience required.
• Desire to take ownership and drive results.
• Knowledge of various systems and related technologies, including HRIS, time reporting, and other HR systems. Experience with Paycor is considered a plus.
• Experience with benefits administration a plus but not mandatory.
• Technical proficiency in MS Office Suite, particularly Excel.
• Highly process-oriented; able to develop, initiate, and closely monitor processes.
• Must demonstrate strong written and verbal communication skills with a focus on providing outstanding customer service.
• Ability to meet deadlines in a fast-paced environment with competing priorities.