Contracts Manager

Job Description Summary

The Contract Manager/Legal Support role is responsible for proactively directing, managing, negotiating, and administering all facets of MES Life Safety’s bids and contracts at the national, state, and local government levels as well as providing support to the legal department regarding managing outside counsel and other documentation reviews. This role requires a self-starter with strong analytical skills, the ability to work independently, and expertise in Excel to support contract management and financial reporting. The Contract Manager will collaborate closely with the Vice President of Sales Programs, regional sales teams, and field operations to ensure compliance, efficiency, and optimal contract performance.

This position is based out of our corporate headquarters in Sandy Hook, CT and requires a high level of initiative in developing data-driven insights to enhance contract strategy. This position can work remotely.

Role Responsibilities

Contract Administration & Management

• Independently review, and complete municipal contracts, as well as national, state, and local cooperative contracts.
• Conduct in-depth data analysis of contract terms, pricing schedules, and compliance requirements.
• Maintain an organized system for tracking and managing contract deadlines, renewals, and modifications.
• Utilize Excel and contract management software to track contract performance metrics and generate detailed reports.
• Develop contract summaries and risk assessments to ensure strategic decision-making.

Financial Management & Reporting

• Oversee the financial aspects of cooperative contracts, including budgeting, invoicing, and financial reporting.
• Generate and analyze Excel-based reports to monitor contract spending, performance trends, and compliance gaps.
• Track and submit accurate financial documentation to agencies and internal stakeholders.
• Ensure financial alignment between contract terms and company objectives, providing data-driven recommendations.
• Provide general support to legal department as/when called upon.

Documentation, Compliance & Risk Management

• Maintain detailed records of contract negotiations, modifications, and performance metrics.
• Manage a centralized reporting system for contract compliance and risk assessment.
• Conduct regular audits to ensure adherence to contracting regulations and company policies.
• Identify and mitigate potential risks related to contract execution and financial performance.
• Establish and refine contract management procedures to optimize efficiency.

Collaboration & Process Improvement

• Work closely with legal, finance, procurement, and project management teams to ensure cohesive contract execution.
• Partner with Marketing, Sales, and Field Operations to coordinate training, marketing materials, and commercial contract strategies.
• Collaborate directly with the Bid Specialist and outside sales leaders to identify strategic opportunities, support bid development, and align contract execution with sales goals and revenue growth targets.
• Take the initiative to drive process improvements, ensuring contract administration is efficient and data-driven.
• Lead or participate in cross-functional teams focused on enhancing contract workflow, reporting accuracy, and compliance tracking.

Required Qualifications

• Bachelor’s degree required (business administration, contract management, law, or a related field).
• Juris doctorate preferred.
• 3–5 years of experience in contract management, procurement, or contract administration.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis, and reporting functions).
• Strong ability to work independently and take initiative in a fast-paced environment.
• Excellent analytical and problem-solving skills with an eye for detail.
• Experience managing multiple contracts simultaneously while meeting deadlines.
• Strong negotiation and communication skills.
• Familiarity with contract management software and reporting tools.

Role Expectations

• Attend and complete contract-specific yearly seminar training.
• Participate in state- and local-required contract training.
• Take ownership of data reporting, compliance tracking, and process improvements.
• Ability to navigate multiple diverse projects at once.

Pay and Benefits

• Compensation based on experience.
• Comprehensive benefits package, including:
• 401(k) with match
• Ten paid holidays annually
• Paid time off
• Health, dental, and vision insurance
• Flexible spending account
• Health savings account
• Disability insurance
• Employee assistance program
• Life insurance
• Employee rewards and recognition program

About Us

Founded in 2001, MES is the nation’s largest provider of PPE, fire apparatus, uniforms, and services for first responders. With over 25 locations, MES is the most trusted source for equipment and service in firefighting, law enforcement, and EMS. Our 300 sales representatives and certified service technicians bring unparalleled quality and support to our industry. MES leverages cutting-edge digital commerce solutions and a nationwide warehousing system to serve our customers efficiently.

Additional Information

MES offers a dynamic work environment, professional growth opportunities, and competitive compensation. We are an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace. MES will only employ individuals legally authorized to work in the U.S. for this position. All employment offers are subject to pre-employment screening.