What are the responsibilities and job description for the Secretary, School Attendance / Secretary, School Library/Media - Split position position at Mesa County Valley School District 51?
- Monitors and processes daily student attendance data entries in the student tracking database and maintains attendance records according to district policy. Generates a variety of attendance related reports for administrative staff and state compliance requirements. Issues timely attendance/illness letters and other correspondence providing customer service to attendance related communications. Provides substitute teacher assistance regarding attendance and general overall school lay-out and works with the Attendance Case Managers providing reports, information, and updates as needed.
- Supports the front counter and office traffic providing assistance across a variety of topics including but not limited to early/late departures/arrivals, visitor sign in/out, and student/staff in-school contact as necessary. Facilitates general customer service assistance for staff, parents, visitors, vendors, and student questions and concerns. Answers the telephone throughout their day and is responsible for maintaining the automated calling system.
- Maintains timely updates to the student cumulative (CUM) files and student tracking database in accordance with district policy. Coordinates and documents new student enrollment, registration process, and oversees student transfer requests in compliance with School of Choice policy. Handles documentation process of student suspensions, withdraws, and expulsions. Oversees internal transfer of student CUM Folders to and from Pupil Records.
- Assists with the state mandated October Count through the generation of monthly and annual count reports and functioning as a contact person for the school’s October Count event.
- Updates and generates Grade Report Cards then oversees the distribution of midterm and yearend Report Cards.
- Prepares a variety of reports, letters, and other communications as requested by administrators and/or teachers. Perform updates to the parent communication website School Connects and conducts other clerical duties as needed.
- Provides training, task assignment, and supervision for Office Student Aides as assigned.
- Performs the duties of the Health Assistant and/or Work Room Assistant in their absence.
- Prepares, compiles and submits data for annual CDE reports
- Perform other duties as assigned.
- High school diploma or equivalent and including courses in office technology and office skills
- Minimum of one year clerical and/or secretarial experience required. Experience in a school environment preferred
- Criminal background check required for hire
- CPR and First Aid certifications within 60 days of hire
- Exceptional customer service and public relations skills
- Strong oral communication and phone etiquette skills
- Strong written communication skills
- Personal computer and keyboarding skills
- Basic math and data entry skills
- Interpersonal relationship building skills
- Ability to manage multiple priorities with frequent interruptions
- Ability to listen effectively and take direction from multiple sources
- Ability to maintain confidentiality in all aspects of the job
- Ability to promote and follow Board of Education policies and building and department procedures.
- Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and
educational backgrounds - Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
- Operating knowledge of and experience with personal computers and peripherals
- Operating knowledge of and experience with typical office equipment, such as, copier, fax machine, scanners, etc.
- Operating knowledge of and experience with office software such as word processing, spreadsheets, and email
- Operating knowledge of student information and scheduling software, parent communication software, and the automated calling system within three months of hire
- Assists the Library/Media Specialist or Building Designee with daily circulation desk functions and general library traffic providingassistance across a wide variety of topics including but not limited to updating student library records, basic research and resources check-in check-out process. Utilizing the District’s integrated library system this position facilitates general customer service assistance to library users, oversees students’ library behavior, and is available to answer general questions and/or concerns.
- Provides training, task assignment, and supervision for Library Student Aides and/or volunteers as assigned.
- Maintains timely updates to student and District database systems regarding library and media accounts including preparing overdue notices and billing statements. This position manages inter-library and intra-library loans of materials and books for their building. Duties under this responsibility include shelving books, reading shelves, and assisting with inventory counts.
- Receives and processes materials and books for the Library collection. Oversees the textbook check-in and check-out process for students and teachers.
- Troubleshoots basic computer hardware and software problems. This position must have a working knowledge of the District’s, student database software, and other District systems in order to perform these duties effectively.
- Prepares a variety of reports, book/media lists, signage and materials displays as well as other communications as requested throughout the year. Compiles data for and assists with year-end reports as requested as needed.
- Perform other duties as assigned.
- High school diploma or equivalent required and*;
- One to two years of experience in library skills or knowledge in classroom management and working with children required
- Additional credit hours in office skills, library/media management or computer applications required;
- Preference given for previous District experience;
- Bilingual oral and written skills, English/Spanish, are desirable;
- Acceptable demonstration of education and/or experience is at the sole discretion of the district.
- Must successfully complete a criminal background check required for hire;
- Valid Colorado driver’s license or identification required;
- Attend and successfully complete all staff development training as required by state law or as directed by supervisor.
- Exceptional customer service and public relations skills;
- Strong oral communication skills;
- Strong research and written communication skills;
- Basic math, data entry, and database application skills;
- Interpersonal relationship building skills;
- Strong personal computer and keyboarding skills combined with a basic understanding of information technology;
- Ability to work with students with diverse backgrounds and abilities;
- Ability to maintain confidentiality in all areas;
- Ability to listen effectively and take direction from multiple sources;
- Ability to manage multiple priorities and tasks with frequent interruptions;
- Ability to promote and follow Board of Education policies and building and department procedures;
- Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and
educational backgrounds; - Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
- Operating knowledge of and experience with personal computers, a variety of printers, and peripherals;
- Operating knowledge of and experience with typical office equipment, such as copier, fax machine, scanners, etc.;
- Operating knowledge of department/district office software including email, word processing, and spreadsheets;
- Operating knowledge of the student tracking database and library/media software within three months of hire.
JobID: 11461
Position Type:
Administrative Support Staff/Secretary
Administrative Support Staff/Secretary
Date Posted:
4/3/2025
4/3/2025
Location:
Grand Junction High School
Grand Junction High School
Date Available:
2025-26
2025-26
Closing Date:
04/08/2025
This is a split position working 6-hours/day as Attendance Secretary and 2-hours/day as Library Media Secretary. 8-hours total04/08/2025
Job Title: Secretary, School Attendance
Pay Program: Support Staff
FLSA Status: Non-Exempt
Reports to: School Principal(s) or Designee
Pay Range: CH 9 $20.42 - $22.70
Work Year: 207 Days / 6 Hours
VISION: To Engage, Equip, and Empower Each and Every Student, Each and Every Day.
SUMMARY: Operating under the general supervision of the school Principal(s), the employee will perform a variety of secretarial responsibilities and performs all attendance related duties. Employee acts as a technical resource for others inside the district including administrators, staff, teachers, students, and parents by maintaining accurate and complete student attendance records. This position responds to electronic and in person inquiries which requires interpreting policies while providing information. They are also often a first point of contact for the public, staff, students, and parents entering the school and must work cooperatively to facilitate these interactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions
EDUCATION AND RELATED WORK EXPERIENCE:
LICENSES, REGISTRATIONS or CERTIFICATIONS:
TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
Job Title: Secretary, School Library/Media
Pay Program: Support Staff
FLSA Status: Non-Exempt
Reports to: Principal, Library/Media Specialist, or Designee
Pay Range: CH 6 $17.57 - $19.97
Work Year: 207 Days / 2 Hours
VISION: To Engage, Equip, and Empower Each and Every Student, Each and Every Day.
SUMMARY: Operating under the general supervision of the school Principal and/or Library/Media Specialist, the employee will perform a variety of secretarial responsibilities and performs all daily library/media related duties. Employee acts as a technical resource for others inside the district including administrators, teachers and students by maintaining accurate and complete student library records and troubleshooting basic computer hardware/software problems. This position is often a first point of contact for the staff and students entering their school library and must work cooperatively to facilitate these interactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions
EDUCATION AND RELATED WORK EXPERIENCE:
LICENSES, REGISTRATIONS or CERTIFICATIONS:
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
Salary & Benefits:
View all salary schedules for the current school year at: https://www.d51schools.org/departments111/human-resources/salary-schedules
Information regarding D51 Benefits can be found here: https://www.d51schools.org/departments111/human-resources/employee-benefits
Salary : $18 - $20
