Fiscal Manager - Public Health

OVERVIEW OF MESA COUNTY PUBLIC HEALTH
Mesa County Public Health was formed in 1948 as a political subdivision of the State. We provide a wide range of public and environmental health services to Mesa County residents and, in some programs, the region.
Mesa County Public Health is a leader in our community, our region, and throughout Colorado. We are committed to upholding standards that align our actions with our mission, vision, and values. We are an efficient and innovative organization and we are very proud of the work we do. We have high expectations of our leaders, our peers, and ourselves. We believe in the power of community partnerships to develop sustainable solutions for our residents. Mesa County Public Health employees believe in the principles of Epidemiology, support evidence-based interventions, and advocate for healthy lifestyles at the personal and community levels.

Our Vision: Mesa County is a supportive community that promotes a healthy environment where everyone can flourish.
Our Mission: Understanding, promoting, and protecting the health of the community.
Our Values:

• Respect: We treat our staff, community, and partners with dignity, respect, and empathy.
• Collaboration: We work collectively for the mutual benefit of the community through sharing information, responsibility, and resources.
• Innovation: We empower staff to creatively approach and solve health problems facing our community.
• Accountability: We are reliable and transparent with our community and partners.

JOB SUMMARY
Oversees the organization’s financial information, accounting practices, Purchasing, Contracts, and execution of the department’s approximately $12M annual budget. The majority of the department’s funding comes from federal and state funds requiring a high level of compliance and oversight. Performs complex, professional level, accounting work in order to analyze the General Ledger. Performs professional, administrative, and technical work in all budget and finance related matters for the Health Department. Serves as a resource person and liaison to the County Finance Department, multiple auditors, Division Directors, and staff. Provides fiscal related training to all necessary staff. Evaluates, analyzes, and ensures Department fiscal information is accurate, compliant, and up to date. Creates timely and accurate: internal financial statements, projections, and allocation tracking reports monthly. Updates the Executive Director at least monthly on projections, items to consider, and overall fiscal status of the Department. Creates and presents user-friendly financial information to program directors and staff. Directs and assigns work, activities, functions, and obligations to the Business Analysts.



ESSENTIAL JOB FUNCTIONS
(The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. Mesa County reserves the right to modify or change the duties or essential functions of this job at any time. All responsibilities may not be performed by all incumbents.)

• Provides fiscal information for the long-range planning, organization, direction, and oversight of Mesa County Public Health. Advises the Executive Director and other agency staff on financial aspects of the agency.
• Complete, review, or monitor monthly, quarterly, and annual account reconciliations, miscellaneous reporting, and billing functions.
• Analyze account transactions and activity for accuracy. Responsible for reviewing entries, balancing, reporting and researching discrepancies in the General Ledger on a monthly basis.
• Supervises the Business Analysts and is expected to know and cover the responsibilities of all areas of accounting in the absence of any of the Business Analysts. Approves and codes all purchases made by MCPH. Works very closely with the staff on purchasing as well as the Program Managers on contract invoices, budget, projections and reviewing sub-recipient monitoring reports.
• Provide comments and assistance on financial policies and procedures. Implement efficient workflow procedures and internal control.
• Plan, schedule, coordinate, and direct numerous annual audits. Respond or review audit requests for support documents. Coordinate audit guidance in implementation and maintenance of internal control. Research and compile data to comply with financial reporting compliance and integrity of County systems and records; files appropriate reports with local, State, and Federal agencies. Works with State, Federal, and independent auditors to ensure compliance with Federal, State, and other regulations, as well as mediates disputes. Works with auditors to improve and maintain internal controls to safeguard MCPH and the County’s assets. 
• Carries out responsibility in accordance with County policies, procedures, and applicable laws. These responsibilities may include interviewing, hiring and training, planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints, and resolving problems.
• Acts as the Financial Officer for MCPH, exercising primary responsibility for the fiscal well being of the agency. Analyzes and monitors fiscal information provided by the County, State, and internal accounting staff. Advises the Executive Director, Program Managers, other agency staff, regarding fiscal issues affecting the agency. 
• Monitors, prepares, and presents to the Executive Director monthly, year-to-date, and annual expenditures and projections for the operation of the agency. 
• Ensures all allocations and grant funds are properly expended, all revenue has been requested and received, and all closeout documents have been submitted.
• Stay abreast of upcoming state funding changes and participate in groups on the planning and implementation of those changes. Participates in statewide allocation and funding related meetings.
• Maintains a high level of understanding of the multiple funding streams and how they can be blended and braided to best serve the agency’s needs. Keeps abreast of policy and practice changes pertaining to funding. Including but not limited to 2 CFR part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, GASB, GAAP, State, and local funding and procurement policy. 
• In conjunction with the Executive Director and Operations Director, responsible for the preparation and presentation of the annual budget to the BOPH, BOCC, and the Budget Review Team. Monitors revenues and expenditures, and advises MCPH Leadership and Program Managers regarding budget issues. Prepares reports for the BOCC, County Finance Department, MCPH Leadership, and other agency staff, as needed. 
• Coordinates the preparation of supplemental budget requests to the BOCC in accordance with Colorado’s Local Government Budget Law; analyzes the budgetary impact of supplemental requests; develops recommendations and options for funding; conducts necessary research and communicates as needed with departmental staff. 
• Acts as a liaison with other agencies, counties, and state staff to provide information, develop allocation procedures, problem solve, and implement new programs. Works with community boards, County and Department committees, elected and appointed officials, and Mesa County staff to provide information, problem solve and implement new programs.
• Ensures compliance with reporting, financial, and general grant requirements; manages budgetary elements related to contracts; reports potential contract problems to the Contract Manager and/or MCPH Leadership.
• Responds in a timely, accurate manner to inquiries; researches issues; prepares line-item transfers; provides general clarification of procedures and policies. 
• Attends management meetings with MCPH program staff, participates in planning, controlling, and directing agency activities, functions and obligations. 
• Maintains effective relationships with MCPH Leadership staff, County Finance Director, employees, other County staff, and other agency liaisons. The incumbent represents the County in matters of importance to the entire department; contacts require the ability to extend a high degree of interpersonal skill.
• Provides support with special projects and workflow process improvements.

NON ESSENTIAL JOB FUNCTIONS

• Participates in emergency planning and response activities.
• Participates in agency-wide activities that may include strategic planning, quality improvement, and/or staff development, as appropriate.
• Completes necessary training through FEMA, including Incident Command Structure (ICS) courses.
• When a local declaration of emergency or disaster is declared by County leadership, employees may be required to work as part of a National Incident Management System (NIMS).
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED
Education and Experience

• Bachelor’s degree in accounting, finance, or related field
• Master’s degree preferred
• 4 years of progressively responsible related professional experience
• Prior experience with Public Health funding preferred

OR

• Any combination of education, training and experience which provides the knowledge, skills and abilities required for the job.

Licenses and Certifications

• Certified Public Accounting preferred
• Medicaid Billing Experience preferred

Computer and Technology

• Advanced knowledge and ability to use Microsoft Office applications including, Word, Excel, and PowerPoint.
• Experience with Google Applications including Gmail and Drive.

PHYSICAL REQUIREMENTS and WORKING ENVIRONMENT

• This position requires standing, stooping, sitting, bending, twisting, and lifting up to 10 pounds.
• Work is generally confined to a standard office environment. 
• May be exposed to communicable diseases and infections.

In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position:

• A seniority system that rewards employees based on length of employment and relevant experience with prior agencies.
• A merit system that rewards or penalizes employees for exceptional or below standard job performance.
• Education, training, or experience to the extent that they are reasonably related to or impact the efficiency of the work in question.

This position is eligible for the Mesa County benefit package which includes the following:

• Medical
• Dental
• Vision
• Retirement
• Paid Sick and Vacation Leave
• Life insurance
• Long term disability

Salary : $12