What are the responsibilities and job description for the Fleet & Safety Coordinator position at Mesa Moving?
About Mesa:
Since its formation in 1981, Mesa has been there to help with any move whether its local, coast to coast, or international. Mesa Moving & Storage was built on the principles of Pride, Respect, and Trust. Pride in our work, Respect for our customers, and Trust in each other to provide the highest level of service possible every time.
Job Summary: The Fleet & Safety Coordinator plays a critical role in ensuring compliance with safety regulations and promoting a culture of safety within the organization. Responsibilities include overseeing DOT compliance, managing workers' compensation claims, conducting safety training, and coordinating facility inspections. The Fleet & Safety Coordinator should have a strong knowledge of safety regulations, excellent organizational skills, and a commitment to promoting workplace safety. In addition, the Fleet & Safety Coordinator coordinates mechanics schedules and supports and monitors the activities related to the acquisition of automotive equipment and the operation and maintenance of automotive fleet repair.
Responsibilities:
- Coordinate work schedules for mechanics and monitor weekly hours
- Monitor rental uniform cleaning services
- Evaluate and monitor parts suppliers and repair vendors for service and pricing and issues and/or review all invoices and purchase orders
- Review Drivers' Vehicle Inspection forms and coordinate repair schedule with the lead mechanic
- Coordinate with dispatch vehicles that need to go and be returned from outside repair facilities and any other special requests the mechanics need to cover
- Review warranty issues and obtain services and refunds
- Monitor vehicle PM schedule to ensure that it is current and maintain vehicle maintenance files
- Coordinate the removal of vehicles from service
- Produce fuel and oil consumption reports
- Coordinate the registration and/or renewal of all tags and permits (DC, MD, and VA), SSRS, VA Insurance Authority Application (bingo stamps), and VA Intra-state permit stickers
- Manage data input and tracking of parts and supplies
- Ensure the return of tags to applicable state MVA offices
- Produce the fleet report for DC Adjudication Office
- Administer random drug/alcohol screenings and UVL administration
- Oversee driver log administration, including gathering logs, monitoring accuracy, and conducting compliance training
- Coordinate driver orientation/separation activities and maintain related files
- Handle Non-DOT Driver Qualification and Authorization tasks, including monitoring MVRs and maintaining insurance information
- Serve as the primary contact for Certificates of Insurance (COIs) and monitor on-site vendor COIs
- Coordinate Pre-Pass devices, rider passes, and roadside inspections
- Manage Workers Compensation claims, including receiving First Reports of Injury and updating OSHA logs
- Maintain safety training and qualification files, ensuring compliance with regulatory requirements
- Track and verify safety infractions, recommending training or corrective actions
- Coordinate facility inspections and maintenance tasks, such as fire alarm checks and first aid kits
- Assist with emergency evacuation plans and drills and perform lumper backgrounds for owner/operators
- Provide safety-related information and assist with safety-related billing approval
Qualifications:
- High School degree or equivalent industry related experience
- 2 years of transportation and safety experience or equivalent combination of education and experience
- Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
- Ability to effectively present information to top management, public groups, and executive board
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- PC literate and proficient in Microsoft Office suite
- Safety coordination experience preferred but not required
- Strong knowledge of safety-related agency requirements (OSHA, FMSCA, DOT) preferred
- Excellent verbal and written communication skills
- Strong customer service skills and experience
- Ability to maintain confidentiality
- Strong attention to detail
- OSHA certified; First Aid and CPR trained preferred but not required
Mesa Moving and Storage is an equal opportunity employer
