What are the responsibilities and job description for the Secretary to Principal - Whittier Elementary position at Mesa Public Schools?

Secretary to Principal

Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona

Base Rate : 20.76

Performance Pay : Available annually

New hire experience :

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New hire education :

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Class / Calendar : B22, 11.25 months

Hours :

Full-time (40 hours per week)

FSLA : Non-Exempt

Benefits :

Sick leave, holidays, matched retirement, health and life insurance

OVERVIEW :

To provide administrative and clerical support to school site administrator and assigned personnel; to communicate information regarding school and / or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.

QUALIFICATIONS :

High School education or equivalent required
Previous related work experience with public school experience preferred
Moderate proficiency in typing, with good accuracy; above average test battery
Computer proficiency to include use of basic software applications (Word, Excel, etc)
Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
Must enjoy working with students, teachers and parents and have an understanding of pupil problems
Ability to evaluate situations and make decisions in absence of site administrator
Ability to communicate effectively (verbal and written); maintain confidentiality
Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
Knowledge of school district policies and procedures beneficial

DUTIES AND RESPONSIBILITIES :

Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting school administrator and assigned personnel

Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and / or direction and / or to evaluate situations to take appropriate action according to established guidelines

Compile data from a variety of sources (i.e. timesheets, requisitions, student enrollment, student attendance, cash deposits, etc) and prepare reports ensuring accuracy and compliance with financial, legal and / or administrative requirements

Compose documents and / or written materials (i.e. correspondence, newsletters, memos, minutes, etc) to communicate and convey information to students, parents, teachers, etc

Process and / or prepare documents and materials (i.e. PARFs, requisitions, timesheets, transcripts, incoming / outgoing mail, etc) to disseminate information in compliance with district, state and / or federal regulations

Schedule and coordinate activities (i.e. appointments, meetings, calendars, etc) for assigned personnel

Secure substitute personnel, as needed, to ensure staffing requirements are met for the efficient operation of site activities

Establish and maintain accurate site files and records in accordance with district, state and / or federal regulations

Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district, state and / or federal guidelines

Regular and on-time attendance required

Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit

ADDITIONAL DUTIES

May direct or guide other personnel assigned to site

Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

Supervision

Site Administrator

AN EQUAL OPPORTUNITY ORGANIZATION : The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.

Salary : $21

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Secretary to Principal - Whittier Elementary

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