Payroll Clerk

Job Summary

Assists in the organization’s payroll productions and reporting. Ensures compliance with applicable regulations, including time and attendance systems and all related payroll tax compliance.

This position description may not include all of the listed duties, nor do all of the listed examples include all tasks which may be found or assigned to this position.

Minimum Qualifications

• High School Diploma or GED.
• Bachelor’s Degree in Finance or Accounting preferred.
• Two years payroll experience.
• Must have strong computer skills.
• Excellent ten-key and data entry skills.
• Must successfully pass a pre-employment drug/alcohol screen and background investigation.

Tribal preference and Native American Indian preference shall apply to all positions.

Knowledge, Skills and Abilities

• Knowledge of tax regulations.
• Knowledge of the payroll aspects of employee benefits policies, procedures, and reporting requirements.

• Knowledge of research methods and techniques.
• Knowledge of payroll processing methods.

• Skill in account balancing.
• Skill using 10-key, inventory and accounting software.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
• Ability to accurately enter information into computer systems.
• Ability to make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions.
• Ability to utilize and manage automated payroll and/or human resources information systems.
• Ability to write reports and business correspondence.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to follow instructions in verbal and written format.
• Ability to use good judgment and foresight.

Duties and Responsibilities

• Calculates and inputs wages and deductions, including rents, taxes, loans, insurance and pension premiums, garnishments, child support, and other payroll deductions into computerized payroll system.
• Ensures accurate time records and balances, by effectively posting timesheets, reviewing data, and correcting errors and discrepancies.
• Assists in processing payroll for employees by collecting, calculating and transferring or entering employee’s hours.
• Assists in setting up employees and maintains time clocks and time clock database.
• Assists in ensuring accurate payroll for regular staff, generates payroll checks, and reconciles payroll checks. Calculates retroactive payments as necessary.
• Assists in processing of retirement payments.
• Coordinates payroll matters with other departments and assists department timekeepers.
• Researches records for payroll-related inquiries.
• Verifies direct deposit file accurately posts to employee accounts.
• Works with Human Resources department to coordinate employee benefit deductions.
• Assists with preliminary reconciliation to the General Ledger to ensure proper payroll allocations.
• Assists in compiling data for audits.
• Assists with year-end processing of W-2’s and 1099’s.

• Performs other duties as assigned.