What are the responsibilities and job description for the Temporary – Office Assistant position at Mesirow Financial Administrative Corp?
The Opportunity:
Mesirow is an independent, employee-owned financial services firm founded in 1937. Headquartered in Chicago, with offices around the world, Mesirow serves clients through capabilities spanning Global Investment Management, Capital Markets and Investment Banking, and Advisory Services. We are proud that our intentional culture results in strong employee engagement, entrepreneurship and empowerment, with ongoing opportunities for volunteerism and advancement. Mesirow has been named one of the Best Places to Work in Chicago by Crain’s Chicago Business multiple times and is one of Barron’s Top 100 RIA firms. At Mesirow, we invest in what matters: our clients, our communities, and our culture.
The Office Assistant is a temporary position from March 25th through the beginning of June working 4 days a week in the New York office.
Responsibilities:
- Coordinate conference room bookings and manage visitor schedules
- Process travel and expense (T&E) reports in a timely and accurate manner
- Handle billing tasks, including invoicing and tracking payments
- Order, maintain, and restock office supplies to ensure smooth operations
- Greet and assist visitors, ensuring a professional and welcoming atmosphere
- Oversee day-to-day office maintenance and ensure a clean, organized workspace
- Manage and execute special projects involving Salesforce and Excel data analysis
- Support new hire onboarding by setting up workstations, equipment, and accounts
Requirements
- Bachelor's degree preferred.
- Advanced knowledge of Salesforce and Excel and the ability and willingness to learn and/or manage other applicable software/systems.
- Excellent organizational skills with the ability to prioritize large volumes of information, calls and requests in order to complete tasks effectively and on time.
- Maintain the highest level of confidentiality with personal/professional integrity and discretion
- Polished written and verbal communication skills, strong interpersonal skills.
In accordance with New York Pay Transparency Law, the anticipated hiring wage for the role will be between $28.00 and $36.00 per hour.
EOE
Salary : $28 - $36
