Administrative Assistant - Special Education Child Find

Clerical/Technical Support Compensation Plan (226 Days)
Salary Range: $18.37 - $22.40 per/Hour
Shift Type: Full-Time
Wage/Hour Status: Non-Exempt
Reports To: Executive Director - Special Education
EMPLOYMENT BEGINS: As soon as possible
PRIMARY PURPOSE:

• To serve as secretary to the Child Find Department which includes clerical duties, problem solving, contacting parents, communicating with campus personnel, material acquisition, department inventory, and record keeping while maintaining a positive and professional office environment for personnel, students, parents, and guests.

QUALIFICATIONS:

• Education/Certification:
• High School Diploma/GED
• Bilingual (Fluent Spanish preferred- written and spoken language)

Special Knowledge/Skills:

• Knowledge of computer hardware and software.
• Create correspondence such as letters, memos, reports, and forms for the Special Education Child Find department
• Possess appropriate typing skills for keyboarding.
• Maintain general office files for students
• Process referrals for Child Find
• Order materials for the Child Find department
• Attend after hours community events (some weekend and nightly activities)
• Exhibit effective communication skills and techniques, including verbal, nonverbal, and media communication.
• Demonstrate highly effective organizational and consensus building skills
• Possess knowledge and understanding of the policies and procedures of MISD.

Experience:

• None

MAJOR RESPONSIBILITIES AND DUTIES:

• Answer routine telephone inquiries regarding the department programs and procedures.
• Type and prepare reports, file records/reports, handle correspondence within and outside the district, and other communications related to department functions and supervisor needs.
• Order materials and supplies.
• Maintain department inventory.
• Operate standard office equipment.
• Schedule Child Find appointments for audiology, parent referrals, and evaluations
• Assist the Child find team and Audiologists with students and families
• Translate and/or Interpret in Spanish daily through written and verbal communication
• Maintain accurate records of student referrals for Audiology
• Perform data entry and extraction in various district systems and Google.
• Perform other duties as assigned.

WORKING CONDITIONS:
Mental Demands:

• Communicating clearly and concisely.
• Reading and comprehending simple instructions, short correspondence, memos.
• Writing simple correspondence and effectively presenting information in one-on-one and small group situations.
• Ability to meet deadlines from multiple assignment requests on a frequent basis.
• Maintaining emotional control under stress and displaying a positive and caring attitude.

Physical demands/environmental factors:

• Intermittent walking, sitting, and standing.
• Reaching with hands and arms and frequently repeating the same hand, arm, or finger motion.
• Assisting with children on and off the floor during appointments
• Portable/warehouse visits to inventory merchandise and occasional lifting, moving of materials up to 20 lbs.
• Moderate noise level in the work environment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.