What are the responsibilities and job description for the Administrative Assistant, Department of Safety - Full Time, 30 hours per week position at Messiah University?
Position Summary
To serve as the Department of Safety Office point of contact for the campus community and for visitors to the department. Perform administrative support and clerical activities for the Department of Safety. Education Required High school diploma or equivalent.
Education Preferred Experience Required None Experience Preferred One year of office / secretarial experience. Skills, Characteristics Required for Position
- Ability to demonstrate interpersonal and human relation skills with all campus community members and external contacts
- Ability to serve the campus community with compassion and humility
- Establish and exhibit cooperative working relationships with personnel from other departments on campus
- Strong communication skills
- Excellent organization skills
- Strong attention to detail
- Ability to work independently
- Ability to adhere to strict confidentiality
- Excellent computer skills with Microsoft Office programs including the ability to learn campus software within first 30 days of employment Special Working Conditions Willingness to flex work days / hours if University / Departmental needs require such. Driving Requirements Possess and maintain valid driver’s license and personal insurance. Must pass driving records check. May occasionally need to drive a fleet car for deliveries, etc. Essential Employee N / A Primary Duties 1. Serve as the Department of Safety Office point of contact for the campus community and all visitors to the department.
2. Responsible for the direct oversight and managing of employee parking including permits, registrations, assignments, research of unknown plates, and data entry.
3. Responsible for managing the student bicycle registry.4. Development and maintenance of a departmental records management system.5. Perform administrative and clerical support tasks such as word processing, managing files, records, forms and other office procedures and reports.
6. Provide excellent customer care and service to members of the campus community.
7. Communicate with supervisors and peers by providing information to them and assisting with job related functions.
8. Receive and screen incoming telephone calls, provide information, take messages and schedule appointments.
9. Assist with public events planning and setup for training sessions, including making room reservations and catering services.
10. Assist the Director and Supervisors with planning and departmental logistical matters.
11. Inventory office supplies and coordinate department ordering of same.
12. Assist with updating the department’s web page, assuring all items are current.13. Assist with the publication of campus wide emails from the department.14. Purchasing of departmental equipment and uniforms.15. Maintenance of departmental personnel training logs.16. Scheduling of travel needs for department members.17. Scheduling of department administered trainings for the university community.
18. Train new hires how to use copiers, fax, phone, email, etc.
19. Maintain consistent and reliable attendance.
