Event Sales Coordinator

Job Status: Full-time

FLSA Status: Non-Exempt

Reports To: Estate General Manager

Work Schedule: Varies

Amount of Travel Required: N/A

Messina Hof Company Overview

Established in 1977, Messina Hof was developed from a family owned and operated vineyard and winery in Bryan, Texas. Messina Hof is dedicated to high quality world-class wine production and genuine hospitality in its winery and resort facilities located in Bryan, Fredericksburg, Grapevine, and Richmond Texas. Messina Hof has more than doubled in size since 2012, and its annual wine production has grown to more than 200,000 gallons. Messina Hof’s continued dedication to innovation, excellence, and family traditions is exemplified in its premium wines of distinction and landmark wine country destinations. It has also been continuously named the most awarded winery in Texas. Messina Hof is made up of a team of honest and passionate people of character that desire to be part of a rapidly growing company in an exciting and thriving industry.

Position Summary

This position will be responsible for selling, executing, and managing all aspects of all ticketed events and contracted events from concept to completion through our Designer Events Department.

Essential Functions

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Promote and sell events by means of conducting tours, tastings, and parties
• Responsible for the sales, coordination, planning, event set-up, execution, tear down, and clean-up of in-house events, contracted events and all aspects of the Messina Hof Winery & Resort as a whole hospitality entity.
• Generate new business and build new client relationships with local organizations, businesses, and surrounding communities
• Provide full-service event planning and customer service for weddings, social, and corporate events.
• Attend weekly Event Planning Meetings
• Serve as an on-site supervisor / execution specialist at each traditional and non-traditional Designer Events event while working as a Manger on Duty
• Responsible for opening and closing procedures of all events
• Oversee that the Designer Events areas are clean, neat, and organized
• Oversee that the Designer Events restrooms are sanitized and stocked each day and during all events
• Maintain all waitstaff and food areas are in accordance with health department codes and maintain 95 or better in health inspections
• Responsible for wine inventory. Oversee inventory control including zero shrinkage, account for all movement, conduct monthly inventories and maintain daily knowledge of floor stock, case goods, supplies, etc.
• Responsible for counting DE cash drawer at opening
• Responsible for reconciling DE cash drawer at closing
• Responsible for all planning, event set-up, execution, tear down and clean-up of Designer Events Bookings
• Check supply stock for up-coming events
• Be responsible for ensuring open and ongoing communication with administration, staff and clients
• Work with the Chef team to coordinate timing and execution of events and bookings
• Responsible for all direction and accountability of staff during Designer Events bookings
• Responsible for reconciliation of all events through OrderPort and TripleSeat
• Ensure your department members receive appropriate training in all areas
• Increase market share and development of Designer Events and coordinate marketing initiatives
• Submit promotion and marketing suggestions
• Establish rapport and maintain relationship with customers
• Promote and sell Villa rooms individually
• Other duties as assigned
  
  

Position Qualifications

Competency Statement(s)

• 1-2 years of event sales experience
• Valid Drivers License
• Experience in waitstaff training and relations including management, scheduling, planning and delegating tasks to provide superior food and beverage service
• Excellent communication skills, eye for detail, and positive motivational attitude
• Ability to use a personal computer well and have working knowledge of computer programs including, but not limited to, Microsoft Word, Excel, Power Point, Orderport, and Revel.
• Self-motivated and able to work independently to meet necessary sales goals and deadlines.
  
  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to talk or hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to reach with hands and arms and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 50 pounds from floor to waist and carry equipment, tables, chairs, and props as needed up and down Designer Events stairwells. The employee is frequently required to stand for long periods of time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Messina Hof Wine Cellars, Inc. is an equal opportunity employer and a drug-free workplace.