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Legal Office Admin and Mail Clerk

Metasys Technologies, Inc.
Chicago, IL Temporary
POSTED ON 1/13/2025
AVAILABLE BEFORE 3/20/2025

Office Admin and Mail Clerk

Chicago, IL 60601

3 months (Temp to Perm)

Description :

Provides operations functions in one or all of the following areas within a Legal office / environment : operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail / faxes, as well as applies necessary postage. Provides copier maintenance and / or repair of customer site equipment. May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc. May perform various building support functions related to meeting set Clients and light maintenance. Note : Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist.

This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration. Runs high volume copy machines and performs binding and finishing work.

Handle highly sensitive and confidential documents that may be time sensitive - Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment. Maintains records for management reports and inventories of supplies needed. Distributes office supplies, fax transmissions and mail to company personnel and / or designated drop-off points as required. Calculates charges for jobs performed and maintains some billing logs. Responds to and coordinates all service calls required by customer. May perform filing duties in conjunction with specific customer requests. Delivers completed jobs to pre-determined customer locations within and outside of the site. Maintains daily meter and service logs. May travel between customer’s buildings. Answers customer questions regarding status or feasibility of job requests. Ensures upkeep of convenience copier areas by keeping neat and well stocked. Performs duties related to the shipping of materials. Performs duties related to the receiving of materials. May perform meeting room and conference room set Client. May require periodic overtime on nights and weekends, including off-hour emergency response. Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. Uses all copier equipment, calculator, fax machine, postage meter and some PC. Performs filing duties, which may include ‘purging’ and archiving old documents. Performs duties of scanning, file conversion and file naming. Performs FTP (File Transfer Protocol) between computers and files for printing and CS / DVD. Manage TOC (Table of Contents) – first page of electronic file.

Manager Job Description :

Dress Code : polo will be provided – neutral slacks.

Interview Type : 1st will be held on TEAM - 2nd interview will be in-person

They are working in work in a copy and mail center. The temp will be responsible for processing mail – scanning it – large copy and scan jobs – assisting with hospitality – setting up conferences – tiding coffee station – delivering and picking up mail – and upkeep on printers – might be backup reception on a day-to-day basis. Someone with good energy, someone who knows how to present themselves professionally, a self-motivated person would be successful in this role. There is a lot of standing, walking, and lifting.

Requires high school diploma or GED and1-2 years of related work experience.Minimum of 2 years experience in legal industry is highly desired.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.

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