Legal Office Support

Legal Office Support
Palo Alto, CA (onsite)
5 Months Contract
Mon-Fri, 9:00 AM-6:00 PM

Overview:
The Senior On-Site Services Specialist will provide high-level support within a legal office, handling tasks such as operating duplicating equipment, shipping and receiving, mail/fax distribution, copier maintenance, and customer service. This position involves frequent interaction with executive-level clients and requires handling sensitive documents with care and confidentiality.

Responsibilities:

• Operate high-volume copiers and perform binding, finishing, and document preparation tasks.
• Maintain and troubleshoot copiers, addressing jams, and reporting technical issues for repair.
• Handle confidential and time-sensitive legal documents, ensuring high-quality output.
• Perform filing, scanning, and document management tasks, including OCR and file conversion.
• Distribute mail, faxes, office supplies, and manage shipping/receiving materials.
• Assist with meeting room setup, including organizing materials and conference room prep.
• Provide exceptional customer service to legal professionals, including secretaries, paralegals, and partners.
• Perform light building maintenance tasks, such as re-lamping and housekeeping duties.
• Keep track of job billing, records, inventory, and service logs.
• Deliver completed tasks to designated customer locations on-site and between buildings.

Requirements:

• High school diploma or GED required.
• 1-2 years of related work experience, with a preference for legal industry experience.
• Strong customer service and communication skills with executive-level interactions.
• Ability to multitask and manage various assignments efficiently.
• Physical ability to lift up to 50 lbs and stand/walk for extended periods.
• Basic knowledge of copier equipment and troubleshooting.
• Ability to perform filing, archiving, and document scanning tasks.
• Knowledge of shipping/receiving procedures and packing materials.
• Ability to work independently, manage projects, and meet tight deadlines.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.