Administrative Assistant

Responsibilities:         

1. Reception:
   1. Provides full coverage for primary receptionist when receptionist is required to be absent from the front desk or on break and should function smoothly as a team effort.
   2. Will need to perform all receptionist duties when functioning as primary receptionist including on days receptionist is on PTO or sick.
   3. Follow all hospital procedures when having visitors sign into the facility.
      
      
2. Education:
   1. Sends request for Education records,
   2. Contacts schools regarding new admissions and discharges for Acute and Sub Acute,
   3. Uploads discharge records to Electronic Medical Record, and
   4. Compiles attendance records daily.
   5. Compile and send list of new admissions to LEA of Pulaski County Special School District on a weekly basis.
   6. Sends billing for attendance records monthly
   7. Collects due process and sets up Special Education conference with LEA of Pulaski County Special School District monthly.
   8. Collect information to accompany Department of Education application and complete annual application for mailing
      
      
3. Nursing:
   1. Stocks the nursing units and supply closet and inform DON of any purchasing needs,
   2. Checks on nursing logs daily,
   3. Maintaining binder materials on the units,
   4. Assists in maintaining orderly nursing stations, and
   5. Keeps admission/discharge packets current and stocked, etc.,
   6. Responsible for facilitating updates to the patient handbook updates,
   7. Follows up with all new admissions to ensure that they received a copy of patient handbook,
   8. Responsible for facilitating updates to the MBH On the Job orientation packet
   9. Maintains organization of and updates to Safety Data Sheets.
   10. Organize, file and scan Quality Assurance Reports for Director of Nursing.
4. Assist Director of Teaching-Family Model with annual evaluations.
5. Performs all other duties as assigned.

Methodist Family Health (MFH) requires its employees to be fully vaccinated against COVID-19 pursuant to CMS regulation 86 FR 61555, with exceptions only as required by law.

Flu shot is mandatory and required for all positions (subject to qualified exemptions).

Job descriptions are not intended, nor should be construed, to be all-inclusive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.

When an employee performs two or more different jobs, for which different straight time hourly rates are established, the employee will be paid during overtime hours as a rate not less than one and one-half time the hourly rate established for the type of work he or she is performing during the overtime hours. 

Level Two - Selective Access:

Access to certain automated or hard copy PHI on a regular basis for purposes such as directing calls or letters, sorting mail, filing or typing or similar activities related to their jobs. (e.g. Billing office and materials management employees).

Qualifications:

• High school diploma or equivalent.
• Proficient in all Microsoft applications.
• Must be a team player and possess a good attitude when working with others.
• Interact warmly, courteously and professional with visitors and staff.
• Must have the ability to complete duties assigned in an efficient and timely manner.
• Ability as a self-motivator and the aptitude to work in a high stress, fast-paced position with a minimal supervision
• Demonstrate attention to detail.
• Must be able to maintain effective audio, visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating office equipment and other treatment equipment.
• Must be able to use a telephone to communicate verbally and a computer to communicate through written means, to review information and enter/retrieve data, to see and read characters on a computer screen, chart or other treatment items.
• Must be willing and able to work with all patients of Methodist Family Health, regardless of gender, race, creed, religion, or sexual orientation or gender identification.
• Experience preferred.