Foundation Administrative Assistant

Responsibilities:

· Proficient in fundraising software, including producing donor queries and using fundraising software to receipt, thank, conduct prospect research, and manage donors.

· Establish and maintain a system for immediate and accurate retrieval of key donor and prospect information; maintain hard file system as needed.

· Prepare information packets for donor visits, employee giving, potential sponsors, churches, and volunteers as needed.

· Maintain accurate records for donations and balance against finance monthly.

· Plan, coordinate, and assist with meetings, internal office special occasions, events, and presentations.

· Perform secretarial and administrative tasks such as copying, collating, and assembling documents.

· Responsible for inventorying and ordering all office supplies.

· Responsible for creating and maintaining the Donation Closet inventory list and ordering supplies, while working with the Volunteer and Grants Manager.

· Assist with special event(s), marketing and direct mail pieces, all campaigns, and donor relations as needed.

· Initial point of contact for anyone entering the Foundation office.

· Intercept in-kind donations delivered to the Foundation office as needed.

· Perform other duties and tasks as assigned by the Development Manager and Executive Director.

Qualifications:

· Bachelor’s degree preferred.

· Excellent verbal, written, and organizational skills.

· Ability to deal effectively with a multitude of personalities.

· At least one year of relevant experience preferred.

· Knowledge of bookkeeping procedures and methods.

· Knowledge of database systems preferred.

· Ability to readily become proficient in use of fundraising software. Knowledge of Raisers Edge software a plus.

· Must have experience with Microsoft applications (Word and Excel) and a willingness to learn new programs as required.

· Strong organizational skills and ability to multi-task.

· Personal integrity, character, collaborative, and a strong sense of ethics.

· Deadline and detail oriented.

Flu shot is mandatory and required for all positions (subject to qualified exemptions).

Job descriptions are not intended, nor should be construed, to be all-inclusive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.