What are the responsibilities and job description for the Property Administrator / Assistant Property Manager position at Metro Commercial Real Estate?
Project Coordinator / Property Admin
Our client is a commercial real estate firm headquartered in Mt. Laurel, NJ that has an immediate opening for a full-time Project Coordinator (Property Admin / Assistant Property Manager). The Project Coordinator receives general supervision and direction from the Property Manager. The Project Coordinator is responsible for the supervision of the general administrative functions of the properties within their portfolio. This role will work in the office Monday-Thursday with a flex / work from home schedule on Fridays.
Duties :
- Tenant Communications (establish a working relationship with the tenants; respond promptly to any problem which may arise in a courteous and helpful manner; able to calm and direct tenants in emergency situations).
- Field service requests from Tenants and assign to Vendors as necessary.
- Upload invoices and provide first tier approvals for invoices in AvidXchange.
- Prepare all service contracts, acquire signatures and Vendor COI’s.
- Able to read, understand and apply basic lease terms to situations that may arise.
- Submit lender construction draws for Capex, Commissions and TI as necessary.
- Assist Property Manager with obtaining bids for various services.
- Assure that all Tenant & Contractor Certificates of Insurance are updated for all contractors, service providers and owner.
- Keep current and continuously update property directory.
- Track annual inspections, obtain bids and file necessary paperwork.
- Prepare certified letters
- Compile and maintain tenant files, contract files, general property files
- Work with utility companies for transfers, start / stop service, billing inquiries, etc.
- Generate late letters using MRI, send to tenants.
- Generate default letters, track receipt.
- Populate portions of monthly financial reports, coordinate collection of data points, compile finished product and distribute to Clients.
- Populate and distribute Tenant Estoppels, collecting signatures on behalf of Client / Lender.
Qualifications :