Office Administrator

Meto West law firm is seeking an experienced and highly organized Office Manager to oversee daily operations, facility management, staffing workflow, HR compliance and human resources administration. This role requires a proactive leader with strong organizational, interpersonal, and strategic planning skills to support the firm's operational excellence and long-term growth.

Key Responsibilities

• Oversee the day-to-day operations of the law firm, ensuring the appropriate allocation of resources available to meet the needs of attorneys, and support staff.
• Oversee facilities, including maintenance, and office appearance.
• Facilitate internal office setup while assisting with moves, ensuring seamless transitions of furniture and equipment to support attorneys’ and staff requirements.
• Human Resources Administration: Oversee the administration of performance evaluations.
• Oversee employee benefit programs and ensure compliance with ADA, FMLA, Workers’ Compensation, and other regulatory requirements.
• Provide coaching and performance management to support staff, fostering a collaborative and high-performing work environment.
• Develop and implement HR policies and procedures to align with the firm’s strategic objectives.
• Negotiate and oversee vendor contracts.
• Ensure offsite storage of client files follow the firm’s policies and procedures.
• Knowledge of Professional Liability Standards and legal requirements for opening new client matters.
• Ensure the firm’s Professional Liability Policy is completed and renewed in a timely manner.
• Ensure cost-effective procurement processes and maintain high standards for service quality.
• Collaborate with the management team to streamline operational processes and support legal workflows.
• Maintain compliance with legal industry regulations and best practices in office management.
• Partner with leadership on strategic planning initiatives, aligning operational goals with the firm’s overall mission and vision.
• Work with Benefits Providers to ensure all insurance contracts are in good standing.

Qualifications

• At least five years of office management experience. Law firm experience a plus.
• Strong knowledge of human resources administration, including compliance with ADA, FMLA, and Workers’ Comp requirements.
• Expertise in vendor negotiations, contract management, and facilities oversight.
• Excellent interpersonal and coaching skills, with a focus on employee relations and development.
• Strategic thinker with experience in planning and aligning operations with organizational goals.
• Ability to maintain a high level of professionalism and confidentiality in a fast-paced legal environment.

Law firm experience a plus

Job Type: Full-time

Pay: $70,000.00 - $140,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Needham, MA (Required)

Work Location: In person

Salary : $70,000 - $140,000