COORDINATOR HOUSING BUSINESS OFFICE (50864)

Job Details

Job Location

Skillman-9696 Skillman Road - Dallas, TX

Position Type

Full Time

Education Level

Bachelors

Travel Percentage

Travel within DFW Metroplex

Job Category

Admin - Clerical

Description

Are you looking for a purpose-driven career? At Metrocare, we serve our neighbors with developmental or mental health challenges by helping them find lives that are meaningful and satisfying.

Metrocare is the largest provider of mental health services in North Texas, serving over 55,000 adults and children annually. For over 50 years, Metrocare has provided a broad array of services to people with mental health challenges and developmental disabilities. In addition to behavioral health care, Metrocare provides primary care centers for adults and children, services for veterans and their families, accessible pharmacies, housing, and supportive social services. Alongside clinical care, researchers and teachers from Metrocare’s Altshuler Center for Education & Research are advancing mental health beyond Dallas County while providing a critical workforce to the state.

Housing Business Office Coordinator (HBOC) is responsible for the accuracy, timeliness, and delivery of grant-related data elements including operational and financial information, contract requirements, and other duties as assigned.

Essential Duties And Responsibilities

The essential functions listed here are representative of those that must be met to successfully perform the job.

Grant Coordination (90%)

• Maintain client, property and personnel related reports which accurately reflect revenue and expenses to individual Housing Reporting Units
• Prepare Housing reports for grants and contracts as assigned
• Review vendor invoices and other payment request for the assigned vendors, confirming accurate allocation to Housing Reporting Units for submission to the Metrocare Finance Department
• Verifies correct grant payments have been processed and resolving any issues in a timely manner.
• Reviews budgets to verify accurate costs each month and resolve any inconsistencies.
• Perform reconciliation and analysis of associated revenues and expenses
• Reviews and finalizes weekly payment requests and submits to Finance for payment.
• Ensures Grant Update reports are accurate and readily available for management each week.
• Ensures files are complete and compliant under HUD guidelines.
• Log all leases and monitor deposits for all units.
• Verify all leases are current and lease terms meet HUD requirements.
• Review all utility expenses and develop a utility spreadsheet to track and monitor usage.
• Assists Recertification Coordinators with annual and during program recertifications.
• Assists Logistics Coordinator with processing rent and completing lease violations
• Performs other duties as assigned.
  
  

Competencies

The competencies listed here are representative of those that must be met to successfully perform the essential functions of this job.

• Conducts job responsibilities in accordance with the ethical standards of conduct, state contract, appropriate professional standards and applicable state/federal laws
• Analytical skills, professional acumen, business ethics, thorough understanding of continuous improvement processes, problem solving, respect for confidentiality, and excellent communication skills.
• Ability to function in a fluid environment and respond appropriately to changing priorities.
• Ability to translate broad goals into achievable steps.
• Demonstrate high ethical standards in all professional relationships internally and externally.
• Critical thinking and multi-tasking skills
  
  

Qualifications

EDUCATION AND EXPERIENCE:

• Bachelor's Degree in Accounting, Business, Human Resources or related field. Master's degree preferred.
• Minimum 1 to 3 years of office management or finance experience.
  
  

Mathematical Skills

• Basic math skills required.
• Ability to understand and analyze financial data.
• Ability to calculate figures and amounts to accurately report financial data .
  
  

Reasoning Ability

• Ability to apply common sense understanding to carry out simple one or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.
  
  

Computer Skills

• Use computer, printer, and software programs necessary to the position (i.e., Word, Excel, Outlook, and PowerPoint).
• Ability to utilize Internet for resources.
• Ability tocreate tables, enter formulas, and format cells using Excel.
• Typing 50 wpm and 10-Key entry experience.
  
  

Certifications, Licenses, Registrations

• Current State of Texas Driver License or if you live in another state, must be currently licensed in that state. If licensed in another state, must obtain Texas Driver License within three (3) months of employment.
• Liability insurance required if employee will operate personal vehicle on Center property or for Center business. Must be insurable by Centers liability carrier if employee operates a Center vehicle or drives personal car on Center business. Must have an acceptable driving record.
  
  

Benefits

Metrocare couldn’t have a great employee-first culture without great benefits. That’s why we offer a competitive salary, exceptional training, and an outstanding benefits package:

• Medical/Dental/Vision
• Paid Leave
• Paid Holidays
• Employee Assistance Program
• Retirement Plan, including employer matching
• Health Savings Account, including employer matching
• Professional Development Allowance up to $1500 per year
• Bilingual Stipend – up to 6% of the base salary
• Many other benefits
  
  

Equal Employment Opportunity/Affirmative Action Employer

Tobacco-Free Facilities - Metrocare is committed to promoting the health, well-being, and safety of Metrocare team members, guests, and individuals and families we serves while on the facility campuses. Therefore, Metrocare facilities and grounds are tobacco-free.

No Recruitment Agencies Please