Event Coordinator

An Event Coordinator assumes a support or lead position for all programs assigned after the sale. An Event Coordinator primarily services programs with enhanced event offerings (décor, interactive elements, entertainment, teambuilding, etc.) and printed signage. The goal is always to provide exceptional service and to ensure customer satisfaction. An Event Coordinator can accomplish this goal by implementing the metroConnections Brand Pillars in everyday work functions with internal colleagues and external clients and partners: Connection, Innovation, Adaptability, Partnership, Dependability, Execution.

This is a full-time, salary, bonus-eligible, hybrid position. Work locations will include independent remote/work from home, team office work in Burnsville, MN, and on-site event work (within the Twin Cities, domestically, and internationally, including overnight travel).

Position Responsibilities include, but are not limited to:

• Work collaboratively with all service teams within metroConnections.
• Participate in all aspects of metroConnections where appropriate/when assigned.
• Coordinate and participate in in-person and virtual events.
• Research potential vendor and venue options and participate in creative solution concepts for clients.
• Support or lead the project hand-off phase from the Event Sales Team: schedule meetings with Sales Manager, communicate with Operations Team.
• Support or lead the coordination phase for assigned projects: design and draft event layouts, communicate and coordinate with internal teams and external partners while keeping information about the event centrally organized.
• Finalize details and logistics with venues and clients, coordinate financial details with Accounting team, create and share program documents, arrange and lead site visits and meetings, research and manage travel arrangements for staff, shop for/order event supplies, pull and sort event supplies for delivery/shipping, etc.
• On-site support or management during the on-site execution phase of assigned projects: serve as support or lead contact for client, internal team members, vendors, venue; assist with setting up and tearing down of décor and other inventory items, trouble-shoot through on-site execution.
• Support or lead the post-event follow-up phase of assigned projects: manage inventory, compile and share debrief notes, communicate learning experiences to internal teams, finalize financial details with Accounting team.
• On-site responsibilities are held both within the metro area and outside of Minnesota. The candidate must have experience travelling domestically and must be willing and able to travel.

Minimum Qualifications include:

• Excel in written and verbal communication (English is the primary language).
• Exhibit strong computer skills: proficiency in Microsoft Word, Excel, and Outlook.
• Provide excellent customer service via email, on the phone and in-person.
• Enthusiastic learner; learn quickly.
• Multi-task efficiently while maintaining big-picture thinking.
• Manage stress successfully: adapt to change, trouble-shoot, and make decisions while maintaining a calm demeanor.
• Maintain a cheerful and positive attitude.
• Maintain a presentable appearance as many work functions are performed in or adjacent to a corporate atmosphere.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The employee must be able to lift up to 40 pounds.
• The employee may exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push or otherwise move objects.
• This is a sedentary position that requires the employee to sit for extended periods of time without being able to leave the work area.
• The employee will experience repetitive motion, substantial movements (motions) of the wrists, hands, and/or fingers.
• The employee will type or otherwise work primarily with fingers.
• The employee will be required to stand or walk for long periods of time.
• Regularly required to talk/hear.

Preferred Qualifications include:

• Conference/event planning experience.

Benefits Package Highlights:

• Comp Time for on-site program hours worked over 40
• Overnight Program Travel Bonuses – $50.00 per night for overnight program travel
• Paid Time Off – Starting with 15 PTO Days
• Paid Holidays – 9.5 Days Annually, including Employee-Owner Appreciation Day (first Friday of March)
• Summer Fridays – Reduced Business Hours on Fridays during Summer Months
• Employee-Owned – Employee Stock Ownership Plan – Retirement Plan 100% funded by the company
• 401(k) Retirement Plan with company match
• Medical and Dental Insurance – 50% company paid
• Options for Voluntary Disability Insurance, Voluntary Vision Insurance, Voluntary Life and AD&D Insurance
• Parental Leave – 10 Days Paid
• Bereavement – Up to 5 Days Paid per occurrence
• Annual Uniform Allowance
• Monthly Cell Phone Reimbursement

Compensation:

• $50,000.00 annually.

Please send your resume, cover letter, and salary requirements. No phone calls please.

metroConnections is proudly employee owned and operated. An employee stock ownership plan (ESOP) is an employee benefit plan that gives workers ownership interest in the company.

Equal Opportunity is metroConnections, Inc.’s policy. We are committed to policies of non-discrimination to promote diversity in employment regardless of race, sex, parental or marital status, age, religion, sexual orientation, disability or any other criteria not specifically related to relevant aptitudes, potential, skills, and abilities.

We value the diversity in society and the diversity amongst our employees, and we believe that by successfully managing this diversity, we can gain from it and become a more effective business. If you are excited about this opportunity but your past experience does not align perfectly with the qualifications, we encourage you to apply anyway. This or another opportunity may end up being a great fit for you!

AI for screening candidates has its limitations and potential biases and should not replace human decision-making in hiring. To find the best candidates for our organization, metroConnections does not utilize AI for candidate screening.

metroConnections is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities. To request reasonable accommodation, contact metroConnections’ Human Resources team at 612.333.8687.

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Burnsville, MN 55337

Salary : $48,000 - $52,000