Administrative Assistant (5+ Years of Experience in Construction Administration)

We are a small-to-midsize plumbing company that specializes in multi-family residential and commercial new construction seeking an administrative assistant with experience working in a construction office setting.

The ideal candidate is comfortable in a fast-paced environment with shifting priorities and is able to be cross trained and balance multiple tasks. The role compiles RFI, change order, and submittal management as well as cell phone/tablet management.

Please note that this is a full-time, in-person position.

Construction Process Management

· Create, edit, and upload/email RFI’s, submittals, and change orders

· Easily learn and adapt to our company’s official formats and filing system for RFIs, submittals, and change orders

· Ability to learn and navigate different online portals and systems for different builders to upload RFIs, submittals, and change orders

· Track uploaded RFI’s, submittals, and change orders and follow up on approvals

· Manage and respond to communication from our plumbing supervisors who request an RFI or submittal be uploaded or sent to the builder/GC

· Place and track fixture orders for large, multifamily residential projects

· Place and track fixture orders for clubhouses

· Call for inspections when necessary

Cell Phone/Tablet Management:

· Set up new phones and tablets for new hires

· Manage account upgrades and phone/tablet swaps into newer devices

· Track phone/tablet inventory (screen protectors, styluses, cases, and other accessories)

Preferred Qualities and Skills:

· Prioritizes, balances, and paces tasks without getting easily overwhelmed

· Willing to work through and accept change and challenges

· Willing to help make systems better or revamp systems/brainstorm new ideas to improve processes

· Great communicator – ideal candidate must have excellent verbal and written skills

· Quick learner and active listener

· Comfortable answering the phone and placing calls

· 5 years of experience in construction office

· Must be proficient in: Quickbooks, AdobePDF, Excel, Word, Sharefile, Box, DropBox, and Google Drive

· Plus: familiar with ProCore, Oracle

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Neptune City, NJ 07753 (Required)

Work Location: In person

Salary : $25