Human Resources Assistant - Talent Management

WHO WE ARE

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

Human Resources works with all divisions of the Metropolitan Council to provide proactive solutions for the Council's workforce needs in the areas of recruitment, labor relations, benefits, training, organizational development, occupational health, and wellness.

How your work would contribute to our organization and the Twin Cities region :

The Human Resources Assistant provides day-to-day administrative and technical support to the Talent Management department supporting Metro Transit recruitments. Work duties will include data entry into various systems throughout the recruitment process, maintaining electronic records, scheduling drug tests and physical examinations, processing new hire paperwork, supporting new hire orientation, and providing administrative support to the Talent Management team.

NOTE : This position is eligible for a hybrid (remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.

This posting will create a six-month eligibility list for current and future openings.

What you would do in this job

• Prepare and electronically distribute job postings; post positions on selected websites; research specialized websites.
• Share recruitment opportunities on social media sites such as LinkedIn and assist with placing job ads.
• Maintain applicant-tracking system.
• Prepare correspondence to applicants notifying them of their status.
• Coordinate the interview process by preparing schedules, contacting candidates to interview, preparing and distributing necessary materials.
• Coordinate new hire process. Schedule pre-employment testing and New Employee Orientation, collect and process new hire paperwork.
• Verify and process payment of monthly invoices.
• Respond to internal and external inquiries regarding employment opportunities.
• Process employee data and position changes, voluntary and involuntary terminations, and table changes in HRIS system. Research and resolve problems.
• Develop and generate standard reports / queries as requested.
• Answer phones, greet visitors, explain the applicant process, respond to both external and internal inquiries, respond to employer verifications, and other related duties.
• Establish and maintain employee personnel files and recruitment files.
• Assists with miscellaneous duties and special projects.

What education and experience are required for this job (minimum qualifications)

Any of the following combinations of experience in human resources, talent management, or closely related field and completed education (degree field of study in human resources, business administration, or closely related field) :

What additional skills and experience would be helpful in this job (desired qualifications) :

What knowledge, skills and abilities you should have within the first six months on the job :

What you can expect from us :

More about why you should join us!

Additional information

Union / Grade : American Federation of State, County, and Municipal Employees / Grade E

FLSA Status : Non - Exempt

Safety Sensitive : No

What your work environment would be :

You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.

What steps the recruitment process involves :

Once you have successfully completed the steps above, then :

If you are new to the Metropolitan Council , you must pass a drug test (safety-sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and / or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council , you must pass a drug test (if moving from a non-safety sensitive position to a safety-sensitive position) and criminal background checks if the job you're applying for is safety-sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files / databases, cash, vouchers or transit fare cards. A driving record check and / or physical may be conducted if applicable to the position.

IMPORTANT : If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us .