What are the responsibilities and job description for the Office Support Specialist 2 - Onsite position at Metropolitan Government of Nashville & Davidson...?
Position Description
The Director of Health office is seeking an Office Support Specialist 2 to perform a variety of administrative and clerical duties. This individual will provide clerical support to Director and Director’s staff and Receive visitors to the Director’s suite.
If you have any questions about this position please contact MPHD HR at (615)-340-5640
Typical Duties
- Provide clerical support to Director and Director’s staff.
- Receive visitors to the Director’s suite.
- Assist with special events.
- Prepare for Board of Health and Director’s meetings.
- Prepare advance materials for meetings, take accurate notes, and preserve minutes, recordings, and attachments.
- Liaise with Board members and others in an appropriately cordial and professional manner.
- Maintain multiple calendars including room calendars; communicate clearly with internal and external customers regarding meeting space.
- Process and archive correspondence.
- Monitor and order supplies.
- Assist in maintaining the Director's suite.
Minimum Qualifications
- High School Diploma
- Five (5) years of increasingly responsible clerical/administrative experience.
This position requires the utmost discipline in maintaining confidentiality. This position sometimes deals with dissatisfied customers, both internal and external; the ability to receive and convey information diplomatically is vital.
Preferred Experience, Knowledge, Skills, and Abilities
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.
