MWBE Compliance Specialist

Overview

Under general supervision performs compliance duties for procurement and the District's MWBE programs.

• Hybrid schedules are available
• Company vehicle provided for fieldwork

Essential Functions:

• Assist in evaluating acquisitions and coordinating diversity contracting activities.
• Ensure contracts comply with Diversity Program policies and procedures.
• Manage multiple projects, analyzing moderately complex processes.
• Investigate non-compliance violations, disputes, and contractor status within diversity programs, recommending resolutions as needed.
• Conducts bid and proposal analysis during pre-award and contract close out stages.
• Perform scope reviews, NAICS & Segment Code reviews, and coordinate post-award submittal reviews.
• Track and document all required information throughout the project lifecycle.
• Lead contractor debriefs, pre-bid and pre-proposal conferences, diversity fairs, and pre-construction meetings when necessary.
• Utilize and manage compliance software to maintain records management documentation.
• Monitor contractor and subcontractor utilization, ensuring accurate reporting within the system.
• Audit records to ensure timely payment to M/WBE subcontractors.
• Review contractor financial records, conduct project site visits, and perform Commercially Useful Function (CUF) reviews.
• Prepare and analyze periodic progress reports on vendor and workforce utilization, certified payrolls, reported payments, change orders, and other performance metrics.
• Ensure the accuracy of contract documents for information governance and document control.
• Evaluate good faith efforts pre- and post-award for compliance determinations. Conduct compliance reviews in alignment with local, state, and federal requirements;
• Assist customers in resolving concerns and issues.
• Represent MSD Diversity at pre-bid, pre-construction meetings, stakeholder meetings, and information sessions.
• Educate and assist potential business partners and participants in MSD’s Diversity programs.
• Support the development and implementation of diversity initiatives and manage contracts within the Diversity Division.

Additional Responsibilities: Performs related work as required or as delegated by supervisor.

Responsibilities

Qualifications

Training and Experience:

• Bachelor’s degree from an accredited college or university with major course work in business, public administration, urban planning, finance, accounting or related field
• Three years (3) of work experience in procurement, contracting, business development and/or diversity programs.

Desirable Knowledge, Skills, and Abilities:

• Proven experience in government or business functions, with an understanding of the unique challenges faced by women- or minority-owned businesses.
• Solid knowledge of procurement processes, RFPs (Requests for Proposals), contracts, agreements, and payment terms related to goods, services, construction, and consulting, particularly in the context of MWBE programs.
• Familiarity with bid processes, contract negotiations, and compliance monitoring for diversity-related goals.
• Experience investigating and resolving non-compliance issues, disputes, or conflicts involving contractors, subcontractors, or MWBE participants.
• Strong ability to establish and maintain effective working relationships with both internal and external stakeholders.
• Experience conducting meetings, training, or outreach events (e.g., pre-bid conferences, diversity fairs).
• Familiarity with compliance and contract management software tools for tracking and managing documentation.
• Strong oral and written communication skills, with the ability to interact effectively with internal teams, contractors, subcontractors, and diverse stakeholders.
• Experience auditing records to ensure proper payments, including reviewing certified payrolls, change orders, and compliance with financial obligations related to MWBE subcontractors.
• Proficient in computer applications, with the ability to perform outdoor tasks associated with on-site visits.

Physical Demands:

• Stationary Position - Constantly
• Move/Traverse - Constantly
• Stationary Position/Seated - Rarely
• Transport/Lifting - Occasionally
• Transport/Carrying - Occasionally
• Exerting Force/Pushing - Occasionally
• Exerting Force/Pulling - Occasionally
• Ascend/Descend - Occasionally
• Balancing - Occasionally
• Position Self/Stooping - Frequently
• Position Self/Kneeling - Frequently
• Position Self/Crouching - Frequently
• Position Self/Crawling - Occasionally
• Reaching - Occasionally
• Handling - Constantly
• Grasping - Constantly
• Feeling - Constantly
• Communicate/Talking - Constantly
• Communicate/Hearing - Constantly
• Repetitive Motions - Frequently
• Coordination - Frequently

Special Requirements:

Must possess a valid driver's license issued by the state in which the employee resides.

Pursuant to MSD's "Substance Abuse Policy and Procedures," this position has been designated as safety sensitive, and candidate must pass a Non-D.O.T. Drug Test for this position. Employees occupying this position are not subject to Federal (D.O.T.) Drug and Alcohol Testing Regulations.

Employees of MSD must have a meets expectation on their most recent performance evaluation.