What are the responsibilities and job description for the Executive Assistant to Chief of Police position at Metropolitan Transit Authority of Harris County?
Basic Function
Provides advanced, diversified, confidential administrative support to the Chief of Police. Discretionary handling of confidential information is an important aspect of this job. Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.
Responsibilities and Specific Duties
- Prepares and initiates routine correspondence, memos, letters and reports.
- Screens telephone calls and visitors and resolves routine and complex inquiries.
- Opens and sorts mail. Routes mail requiring action to appropriate person.
- Assist with development and submission of Board documents.
- Coordinating the quarterly updates of organization charts.
- Establishes, monitors and follows-up on suspense items requiring approval.
- Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
- Maintains office filing / records system according to METRO’s file retention program.
- Maintains department procedures and guidelines.
- Maintains office supply inventory. Initiates requisitions for standard and non-standard items.
- Interacts with all levels of management including Board members.
- Prepares documents for account expenditures and determines expense allocations.
- Ensures accuracy and proper documentation of staff expense reports.
- Compiles and prepares travel and administrative account reports.
- Utilizes the assistance of other personnel on special projects as needed.
- Makes copies of materials, correspondence and reports as needed.
- Provides excellent customer service to METRO internal and external customers.
- Applies SMS (Safety Management System) methods and principles in daily routine and supports all aspects of the agency’s Public Transportation Agency Safety Plan (PTASP).
- Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
- Performs other job-related duties as assigned.
Pay Range : $54,300 - $71,200
Education Requirement
High school diploma or GED is required. Additional specialized / technical training, and / or college courses are preferred.
Years & Experience Required
Minimum of six (6) years administrative support experience. Executive level support and general experience is preferred.
Knowledge & Skills Required
Strong Microsoft Office skills (Word, PowerPoint and Excel). Sound judgment, time management and organizational skills. Excellent (verbal / written) communications and interpersonal skills. Certified Professional Secretary (CPS) / Certified Administrative Professional (CAP) designation preferred. Accurate typing skills. Typing 60-65 wpm preferred.
This position requires a background check. Common disqualifiers include, but are not limited to :
Salary : $54,300 - $71,200
