Administrative Assistant Series - Medical Records Unit (OHS)

Description

Job Information :   Title :                      Administrative Assistant Series - Medical Records Unit (OHS) Date :                      01 / 31 / 2025

Closing Date :        02 / 14 / 2025

Authority :              TA / OA

Department :         Safety

Division / Unit :        Occupational Health Services (OHS)

Reports to :            Director, Medical Unit & Admin Support

Work Location :     300 Cadman Plaza West, Brooklyn, NY

Hours of Work :     Various   In order to protect our employees and continue to provide safe and reliable service to our communities, as of November 14, 2021, we are requiring all new MTA hires to be fully vaccinated against COVID-19 prior to their start date.  MTA will consider exceptions for religious and medical reasons, where appropriate.  “Fully vaccinated” means you must have both doses of a 2-dose vaccine and two weeks have elapsed since the second dose or have received 1 dose of a 1-dose vaccine and two weeks have elapsed since the dose.  Proof of your vaccination status in the form of a CDC vaccine card must be submitted prior to your start date.   Compensation :   Senior Administrative Assistant (OA) $76,200 - $101,264 (New Hire Rate $66,262) Represented by TWU Administrative Associate (OA)           $68,879 - $87,063 (New Hire Rate : $59,895) Represented by TWU Administrative Assistant (OA)            $61,555 - $78,414 (New Hire Rate : $53,532) Represented by TWU Responsibilities :   This position performs day-to-day responsibilities of the Medical Records Unit (MRU), which includes :  extensive review of employees' medical records and dissemination of appropriate records to respective requestors (employees, Legal, and Labor Relations); reviewing medical charts for accuracy and thoroughness as part of an ongoing chart Scrub project and, after creating manifests into ARMS and EIS, transfer of records for out-of-service employees to long-term storage; performing Quality Assurance reviews; coordinating medical chart transfers; processing lab reports; preparing Lead memorandums and creating PAND forms for incorrect lead reports; processing Chem screens; acting as liaison with outside labs, as necessary; assisting in preparation of monthly activity reports; copying / retrieving records from long-term storage; conferring with employees / requesters regarding medical record requests, ensuring authorization and accuracy of information prior to  accepting / processing; handling back-up mail pickup / distribution and other functions, in absence of regularly assigned staff. Additionally, this position will be actively involved with the Medical Document System being implemented in 2025, and in the scanning of medical records to the system.

Education and Experience :

Senior Administrative Assistant (OA)

• A baccalaureate degree from an accredited college with two (2) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described above; OR
• An Associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college coupled with two (2) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative

capacity as described above; OR

Administrative Associate (OA)

Administrative Assistant (OA)

Desired Skills :

Selection Method :

Based on evaluation of education, skills, experience, and interview.

Other Information :

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”). Equal Employment Opportunity :

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

Salary : $53,532