Special Events and Marketing Coordinator

Job Title : Special Events and Marketing Coordinator

Salary : $52,000

Benefits : Partial health insurance assistance; parking

About Us : Mexic-Arte Museum, the Official Mexican and Mexican American Fine Arts Museum of Texas, is dedicated to enriching the community through education programs, exhibitions, and the collection, preservation, and interpretation of Mexican, Latino, and Latin American art and culture for visitors of all ages.

The Role : Full-time salaried position with Mexic-Arte Museum. Office hours are 9-6 Monday through Thursday and 9-5 on Fridays. Should be available some evenings and weekends for special events and receptions.  The Special Events and Marketing Coordinator manages all of the Museum’s external communications and special events. The Coordinator will produce high-quality, professional, engaging information for communications products such as press releases, newsletters, brochures, and social media. Additionally, the Coordinator is responsible for keeping Mexic-Arte’s website up to date with photographs, pages, and text. The candidate must be able to adapt to changing environments, work under pressure, be punctual, and meet deadlines. This position reports to the Executive Director.

Candidate Background :

• Bachelor's Degree in English, Communications, Marketing, or Public Relations. Preference given to candidates with a Master’s Degree in these fields.
• Work experience in an arts or other nonprofit. Preference given to candidates with experience working in special events, PR, marketing, and / or communications.
• Reliable transportation and valid driver license
• Two years of events / marketing experience

Candidate Requirements :

Responsibilities :

Coordinating City of Austin permits

Design site plans to create a positive flow for an event

Vendor outreach and vendor curation for participation in market events

Liaison between the Museum and the City of Austin, vendors, rental companies etc.

Managing various aspects of events, such as run of shows, schedules, budgeting, ticket sales, catering, equipment rentals, entertainment, and volunteers

Maintain receipts and log all expenses on a monthly basis

Working with Development Coordinator to secure event sponsorships

Create agendas and lead event committees with numerous stakeholders

Creating evites for events, exhibitions, and programs

Identifying targets for direct email campaigns

Tracking and analyzing data on campaigns

Writing and compiling monthly newsletters

Upkeeping contact list of members, media contacts, vendors, and sponsors

Assembling, creating, and verifying content before release

Creating new pages for exhibits, programs, and events

Maintaining website and social media platforms

Creating press releases about new exhibitions, events, and other notable occurrences

Scheduling interviews and features for digital, audio, and print media platforms

Take press interviews and clearly communicate information about events, programs, and exhibits

Managing Zoom, Bloomerang, and Square accounts

Collaborating with Graphic Designer to develop communications materials such as brochures, window wraps, and advertisements

Overseeing dissemination of communications materials

Developing content for social media platforms

Maintain content calendars for social media

Maintaining online presence

Manage social media for the digital Changarrito Residency in collaboration with the Curator

Be responsible for the assignment of projects and professional development of one intern each semester

Salary : $52,000