PFCE/Governance/ERSEA Coordinator

MEXICAN AMERICAN OPPORTUNITY FOUNDATION

Job Description

Title: PFCE/Governance/ERSEA Coordinator

Program: MAOF Head Start/Early Head Start (Contra Costa County)

Salary: $75,500.00 - $77,916.80.00 annually

Openings: 1 Position

Status: Full Time

Closing Date: Open until filled

Job Summary

The Parent Family Community Engagement (PFCE)/Governance/Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) Coordinator is responsible for guiding, planning, monitoring, and coordinating all activities related to PFCE, Governance, and ERSEA. This role ensures the integrity and compliance of programs with federal and state eligibility requirements, as well as established policies and procedures. The coordinator will oversee and implement initiatives aimed at enhancing parent engagement and will take the lead on parent governance activities. Additionally, the individual in this position will provide supervision for PFCE, governance, and ERSEA functions.

Responsibilities:

• Supports with the planning, development, coordination, implementation, and monitoring of a PFCE, ERSEA, and Governance that comply with the policies and procedures.
• Collaborates with other content areas to coordinate activities and provide support to families.
• Establishes collaborative partnerships with community agencies to ensure availability of resources for children and families.
• Ensures that a systematic family engagement program is implemented in all service areas.
• Monitors and tracks the status and progress of engagement participants and assists with any problem that arises.
• Encourages parental involvement in the program and provides training.
• Identifies and informs parents of community resources and educational opportunities.
• Provides training and technical assistance to staff, partners, and delegate agency. Provides parent/family training.
• Prepares and updates the PFCE, Governance, and ERSEA policies and procedures in accordance with federal, state, and other rules and regulations.
• Responsible for ongoing monitoring to ensure compliance with Head Start Performance Standards, Head Start Act, and other required regulations for PFCE, Governance, and ERSEA.
• Tracks and analysis data for the program, partners, and delegate agency.
• Establishes the eligibility, recruitment, selection, and enrollment process for both the state and federal programs.
• Monitor to ensure compliance related to funded enrollment, slot tracking, and attendance for CDE and Head Start.
• Identifies trends, patterns, and recommends strategies that support continuous quality improvement.
• Analyze community assessment information and facilitate planning efforts to determine design options, recruitment efforts and enrollment guidelines.
• Involved with strategic planning process by utilizing the community assessment and internal data.
• Leads recruitment plans, including community canvassing, participation in community events, and establishing of opportunities with other agencies for the recruitment of children and families.
• Plan and provide training related to enrollment systems, policies, and procedures for CDE and Head Start.
• Responsible for the planning, development, coordination, implementation, and monitoring of a comprehensive PFCE program plan that complies with the policies and procedures.
• Oversees that the family engagement services are implemented in all service areas.
• Acts as a liaison between community agencies and programs and establishes collaborative partnerships.
• Establishes and maintains a shared governance structure.
• Coordinates an agency-wide system of shared governance in supporting the implementation of quality services to children and families.
• Develops guidelines to ensure that the formal structure of delegate policy groups and Parent Committees have appropriate composition and process built into their formation.
• Coordinates and manages parent engagement special events.
• Creates a system of continuous growth of parent involvement staff including mentoring and coaching to support the development of Policy Committee parents.
• Coordinates and provides annual training and technical assistance to parent representatives and Policy Council.
• Encourages parental involvement in the program and provides training.
• Establishes and maintains system of recruiting community representatives that support the goals and needs identified in the Strategic Plan.
• Audits and reviews files to assure compliance with program regulations, including those of the partners and delegate agency.
• Maintain systems, database, files, ensuring security of data and adherence to confidentiality policies.
• Monitors and maintains accurate and up-to-date record-keeping systems
• Participates in monitoring and capacity building supports for partners and delegate agency.
• Prepares and completes weekly, monthly, quarterly, or yearly CDE and Head Start reports, as required.
• Conducts personnel evaluations and ensures compliance with performance standards.
• Supervises personnel, assigns duties, and ensures effective communication among staff.
• Provides training and technical assistance.
• Participate in Multi-Disciplinary Team Meetings, coordinator meetings, and other meetings as needed.
• Collaborates effectively with others in a multidisciplinary approach.
• Attends different local and community events, fairs, and other events as needed to meet the needs of the community.
• Travels to centers, partner sites, community agencies, conferences and trainings.
• Performs related duties as assigned.

Requirements:

Knowledge

• Principles and techniques of family and community service development.
• Training curricula and trends in family and community engagement and family engagement in kindergarten transitions.
• Methods in assessing and evaluating the quality and delivery of family and community partnership services.
• Knowledgeable about human development, prenatal, infant, toddler, preschool, kindergarten, and maternal family and community services.
• Head Start Act, Head Start Performance Standards, and related federal legislation.
• Head Start Parent, Family, and Community Engagement Framework.
• Enrollment, recruitment, selection, eligibility, and attendance systems for CDE and or Head Start.
• Methods and techniques of staff development and professional development.
• Assessment techniques to consult with assigned agencies on identifying strengths and needs of children and families.
• Community resources including family support services, emergency and crisis services, and child protective services.
• Cultural differences that influence parenting skills and family environments.

Minimum Qualifications

• Bachelor?s degree, in social work, or related field.
• Family Development Credential preferred or must be obtained within one (1) year of hire.
• Four (4) years? experience as a social worker in Head Start or other social service agency; Minimum of two (2) years? experience in a supervisory capacity.
• Bilingual- Spanish preferred.

Physical Demands

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand and walk. The employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus. Required to drive and travel.

Work Environment

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Work may include evenings and weekends.

MAOF Sponsored Benefits:

MAOF offers a comprehensive package of benefits and perks for both part- and full-time employees, including:

• Personal Time Off (PTO) ? (Vacation/personal days or sick time).
• Paid Sick Time ? 48 hours.
• Paid Holidays per Calendar Year - 12 paid holidays.
• Bereavement Leave ? 5 paid days.
• Jury Duty ? 5 paid days.
• Medical, dental, and vision insurance Paid 100% by MAOF.
• 403(b) Retirement Plan - 5% employer match ? 100% vested.
• Basic Life and Accidental Insurance.
• Pet Insurance.
• Supplemental life insurance.
• Professional development opportunities.
• Employee Assistance (EAP) ? For team members and dependents; counseling, legal assistance, financial planning, identity theft, etc.
• Supplemental Cancer, Disability, and Accident plans.
• Employee referral bonus (referring employee earns $500 for each new hire who completes 90 days).
• Discounts for AT&T wireless, movie tickets, amusement parks, and much more.
• Public Service Loan Forgiveness.
• Credit Union Membership