Office Administrator

Job Details

Description

Executive team support and general office management for the MFCP Corporate office. Additional support to all corporate departments including accounting, human resources, sales, operations, and IT as time allows. Responsible for managing a variety of tasks that are important to the whole organization and overall functionality of the corporate office.

Primary Duties

Executive Team Support

• Assist with the preparation and submission of monthly expense reports via Concur.
• Coordinate and assist with travel arrangements.
• Assist with the planning and coordination of meetings including scheduling, catering orders, presentation materials, and other general duties.
• Various support responsibilities related to acquisitions and integrations.
• Daily ad hoc requests as needed by Executive team.
  
  

Office Administration

• Greet customers, vendors, and visitors in a professional, friendly, hospitable manner.
• Responsible for managing the ordering, receiving, stocking, and distribution of office supplies.
• Receive, sort, and forward incoming mail and packages.
• General office management and maintenance to ensure smooth operations which includes maintaining all community spaces (kitchen, conference rooms, reception area, etc.)
• Assist with office policies and procedures documentation and administration.
• Coordinate and maintain communication with building management team for maintenance issues, concerns, and general updates.
• Support and manage 3rd party relationships and communication for office equipment needs (copiers, postage machines, etc).
• Perform administrative support tasks for the office as needed.
  
  

Corporate Department Support (Possible support functions and learning opportunities)

• Assist with general and administrative Accounts Receivable duties such as updating customer records, contacting customers for updated information, and data entry.
• Assist the Accounts Payable department by receiving and processing incoming invoices, data cleanup, updating vendor account information, and data entry.
• Fleet administration general support as needed.
• Assist the accounting department in tracking tax exemptions and verifying documentation in tracking platform.
• Miscellaneous data entry and data cleanup projects.
  
  

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Basic Requirements

• Excellent written & oral communication and strong relationship building skills required.
• Detail oriented with solid organizational skills and the ability to prioritize and multi-task in a fast-paced work environment.
• Willingness to perform a wide range of administrative support tasks and provide office support where needed.
• Intermediate computer skills including use of MS Office (Word, Excel, PowerPoint & Outlook), with a willingness to learn new software programs.
• Strong attention to detail and above average reasoning ability while making minimal mistakes.
• Maintain regular and punctual attendance.
• Strong customer service skills.
  
  

Physical Demands And Work Environment

Work to be completed in office; this is not a hybrid or remote position. Some flexibility with hours may be accommodated. Frequent sitting, computer work, and phone use are required, with occasional walking, standing, bending, and lifting up to 20 pounds. The physical demands and work environment reflected are representative of those encountered by employees when performing the essential job functions. Reasonable accommodations may be made to accommodate individuals with disabilities perform the essential functions of the job.

Salary

$26-$31/hour DOE

Benefits

Along with a competitive salary, MFCP offers attractive benefits, including: Medical, Dental, Vision, 401(k) Investment Plan, Life Insurance and Paid holidays/vacation/sick time.

Candidates are subject to pre-employment criminal background, drug screen and DMV record review, along with possible reference checks.

"We are an Equal Opportunity Employer. We do not discriminate on the basis of age, race, sex, color, religion, national origin, marital status, sexual orientation, veteran status, military status, disability, genetic information, or any other applicable status protected by federal, state or local law." This Employer Participates in E-Verify.