What are the responsibilities and job description for the Receptionist/Administrative Assistant position at MG+M The Law Firm?
MG M The Law Firm (“MG M”) is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. MG M has an immediate opening for a Receptionist/Administrative Assistant in our Miami office.
Essential Duties & Responsibilities
Minimum of a high school diploma required (College degree is preferred, but not required).
Minimum of one to three years of law firm experience preferred but not required.
Why Should You Apply?
MG M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).
MG M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. Minorities and women are encouraged to a pply.
Essential Duties & Responsibilities
- Welcome and direct office visitors.
- Answer incoming telephone calls in a kind and professional manner and direct callers to appropriate party.
- Receive, sort, and forward incoming mail.
- Coordinate pick-up and delivery of express mail services.
- Assist with other related clerical duties such as data entry, photocopying, filing, and coding.
- Perform all clerical/admin duties as assigned and/or required to support the office.
- Assist legal secretaries and paralegals with file downloads and uploads, scanning and document production.
- File and name documents in accordance to firm procedures, placing an importance on accuracy. Update and maintain asbestos client files in a timely manner.
- Maintain Microsoft Outlook Calendars for asbestos matters.
- Pleasant and warm personality.
- Ability to work in a fast paced environment.
- Ability to work in an organized and efficient manner.
- Attention to detail and high level of initiative.
- Capable of independent work.
- Excellent communication skills, both verbal and written.
- Ability to professionally communicate with a wide variety of individuals.
- Able to work in highly-stress situations with a very demanding case load.
- Ability to prioritize and manage multiple tasks.
- Excellent attendance and punctuality.
- Flexible and willing to pitch in wherever needed.
- Possesses a strong understanding and abides by the policies and procedures of the firm.
- Flexible and willing to pitch in wherever needed.
- Adapts well to fluctuations in workload and changes in responsibilities.
- Is a problem solver.
- Proficient with Microsoft Word, Excel, and Outlook. Experience with a document management system, a plus.
- Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
- Communication: Possess excellent verbal and written communication skills.
- Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
- Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
- Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.
Minimum of a high school diploma required (College degree is preferred, but not required).
Minimum of one to three years of law firm experience preferred but not required.
Why Should You Apply?
MG M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).
MG M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. Minorities and women are encouraged to a pply.
