What are the responsibilities and job description for the Accounts Receivable Specialist position at MGMA-ACMPE?

Job Description

Description :

Medical Group Management Association (MGMA) is seeking a detail-oriented Accounts Receivable Specialist to manage and optimize our receivables process while supporting essential accounting functions. This role is ideal for a finance professional who excels in accounts receivable management, reconciliation, and customer account resolution while also gaining hands-on experience in broader Accounting functions.

Requirements :

Maintain and reconcile the accounts receivable ledger, ensuring accurate recording of customer payments, credits, and outstanding balances.
Initiate and conduct collections outreach (calls / emails) to follow up on overdue payments while fostering positive customer relationships.
Investigate and resolve accounts receivable discrepancies, complete supplier portal setups, and collaborate with internal teams to streamline financial processes.
Process daily revenue recognition batches in CRM, reconcile assigned balance sheet accounts, and ensure timely resolution of reconciling items.
Prepare monthly membership renewal billing, process lockbox cash postings, and generate refund reports.
Assist with journal entries, publication inventory tracking, and unit cost calculations.
Serve as a backup for accounts payable and payroll functions while supporting audit and tax schedule preparation.
Other duties as required and necessary to ensure the success of the organization.

Supervisory duties : None.

Knowledge, skills and abilities :

Ability to consistently promote, support, work, and act in a manner in support of MGMA’s mission, vision, and values.

Demonstrates the ability to maintain a positive attitude and interpersonal relationship building across multiple departments and with our membership and executive partners.

Knowledge of principles and procedures of accounting practice and basic financial analysis.

Intermediate MS Excel skills.

Knowledge of and experience with MS Dynamics (Great Plains), ADP, and / or B1360.

Ability to identify problems, research alternatives, and achieve solutions.

Ability to work independently and to exercise judgement and creativity.

Education :

Associate's degree preferred (in Accounting or closely related field is preferred).

Experience :

Two (2) or more years of experience in Accounts Receivable or Accounting is required.

Experience in a non-profit organization is preferred.

An equivalent combination of education and experience may be substituted on a year for year basis.

Additional Requirements / Licenses / Certifications :

Must have reliable transportation.

Working environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed in an indoor, professional office environment.

This role routinely uses standard office equipment such as computers, phones, photocopiers, etc.

Regular, predictable attendance is required.

Physical Activities :

The physical demands described here are representative of those that must be met by employees in this role, to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, employee is regularly required to successfully interact and accurately exchange information using the following suite of verbal and non-verbal communication skills critical to expressing oneself and conducting professional interactions on behalf of the business :

Ability to read, write, edit

Ability to converse, discuss, convey

Also includes interactive engagement with software applications, computer graphics, and the ability to conduct internet research.

While performing the duties of this job, employee is regularly required to successfully navigate scenarios requiring the following observational abilities :

Ability to perceive, identify, recognize

Ability to detect, determine, discern, judge

Ability to assess, estimate, compare

This is a largely sedentary role, so employee must be able to remain in a sedentary position while focusing for extended periods of time throughout the workday. Position also requires occasional movement inside the office to access file cabinets, printers, etc.

While performing the duties of this job, employee is regularly required to successfully navigate scenarios requiring the following operational abilities :

Ability to operate PC / keyboard and other office productivity equipment

Ability to position self to traverse / navigate around typical office setting

Ability pull / push, lift, open / close, grasp / manipulate, transport up to 10 lbs.

MGMA prides itself on providing team members from all walks of life with an inclusive work environment and comprehensive benefits package, including medical, dental, and vision coverage, life insurance, and both short- and long-term disability. We invest in our employees' growth with a 401(k) plan featuring company match, profit-sharing, and professional development opportunities. We prioritize work-life balance through a hybrid work schedule, an employee assistance program, and a generous time off package, which includes three weeks of vacation, 80 hours of sick time, and 11 paid holidays. From a flexible spending account and on-site fitness center to volunteer opportunities and tuition assistance, MGMA is committed to giving employees a well-rounded and gratifying employment experience.

We are an equal opportunity employer. All applicants shall be considered according to their individual qualifications, abilities, experience, and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran / military status or any other basis protected by applicable law.

MGMA does not engage in immigration sponsorship.

The application deadline is February 28, 2025. This may be extended in the event additional time is necessary to receive a sufficient amount of qualified candidates.

Salary Description $44,000-$60,000

Salary : $44,000 - $60,000

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