Billing/AR Specialist

• Direct Hire
• Excellent health care benefits
• Excellent PTO
• Business casual environment

Our client, a very successful construction industry related client, is seeking a detail-oriented and experienced Billing Specialist to join their team. The ideal candidate will be responsible for ensuring the accurate and timely billing of construction projects, assist in managing accounts receivable, and supporting our project management and finance teams.

This individual will work closely with the project manager to ensure all billing processes are completed according to company standards and contractual agreements.

Key Responsibilities:

• Generate Invoices: Create and issue accurate invoices for construction projects based on contract terms, work completed, and any change orders or adjustments. Ensure timely billing of work completed on a regular schedule (weekly, bi-weekly, or monthly as required).

• Review Contracts and Agreements: Analyze project contracts and work orders to ensure all billable items and pricing are accurately reflected in invoices.

• Monitor Accounts Receivable: Track payments from clients, follow up on overdue invoices, and assist in resolving payment disputes or discrepancies. Ensure that all billing cycles are adhered to for cash flow management.

• Coordinate with Project Managers: Work closely with project managers to ensure billing aligns with project milestones, changes in scope, and other contract modifications. Address any discrepancies or issues that may arise between invoicing and project execution.

• Maintain Documentation: Keep accurate and organized records of all billing documentation, including invoices, change orders, payment receipts, and client communications.

• Audit and Reconciliation: Regularly review and reconcile accounts to ensure the accuracy of billing data and resolve any discrepancies between financial records, accounts payable, and accounts receivable.

• Customer Service: Serve as the point of contact for clients regarding billing inquiries, providing exceptional service to maintain strong client relationships and resolve any questions related to invoices or charges.

• Reporting: Prepare regular billing reports for management, including aging reports, cash flow projections, and any issues or concerns related to outstanding accounts.

Skills and Qualifications:

• Education: High school diploma or equivalent required.

• Experience:

  • Minimum of 3 years of experience in billing, accounting, or finance, preferably within the construction industry.
  • Familiarity with construction-specific billing procedures (e.g., progress billing, change orders, lien waivers, etc.) is highly preferred.

• Technical Skills:

  • Proficiency in accounting software.
  • Strong Microsoft Office skills, particularly Excel.

Preferred Qualifications:

• Experience working in a construction or contracting environment, with knowledge of construction-related billing practices.
• Knowledge of union regulations or specific contract billing practices, if applicable to the company’s work.

Compensation:

• Competitive salary based on experience.
• Benefits package (health, dental, retirement, etc.).