Chief Financial Officer

Title:                          

Chief Financial Officer

Location:                  

1800 Oakwood Drive, Miami, FL 33166 (in-person)

Position:                   

Full time, exempt (40 hours/week)

Pay Range:              

Commensurate with ability, education, and experience

Reports to:               

CEO

DUTIES & RESPONSIBILITIES: 

• Develop, establish, and monitor departmental and overall budgets for the association, its subsidiaries, and affiliated companies.
• GL review and cleanup and variance analysis.
• Prepare monthly financial statements and reports for the Corporate Board of Directors.
• Perform financial analysis and cash flow forecasting.
• Maintain relationships with banks; responsible for cash and treasury; initiate wire transfers for CEO; scan member checks directly into banking institutions via check scanners; responsible for depositing weekly cash at the bank. 
• Payment releaser for the billing/accounts payable system (after the CEO has approved); review GL coding, import AP files into the SAGE Intacct system, and post to GL.
• Ensure required state and federal licenses are maintained in good standing, and tax compliance is continued (annual Report, census reports).
• Manage the external audit process (prepare schedules, supply documentation, and ensure the process is moving forward and completed).
• Manage the accounting team and their activities (review all transactions posted); identify learning and developing opportunities for them; responsible for the hiring, training, and yearly evaluations for the accounting team.
• Responsible for preparing bank deposits; coordinate with other offices to ensure timely delivery of payments to HQ; reconcile any discrepancies in payment collected by employees (i.e., cash and checks, perform bank reconciliations of all cash accounts/investment accounts, which are shared with accounting supervisor).
• Supervise the facilitation of the political action committee reporting; downloading reports from RAMCO; import into Aristotle; transmitting to the Florida Department of Elections; (performed by accounting supervisor).
• RAMCO transaction cleans up and set up; ensure that transactions are posting properly and correct any discrepancies that employees cannot otherwise correct; e-commerce point of contact; resolving credit card chargebacks with NAR staff representative.
• Integral part of RAMCO systems team; find issues/errors and solutions and submit to RAMCO product developers (shared responsibility with senior accountant).
• Prepare bi-weekly payroll; timesheets (timeclock administrator); submit 401k and loan payments through third party administrator website (Empower); prepare quarterly census reports; annual workers comp audit filings; maintain and monitor pension account.
• Review all tax documents 990/990T/5500. Ensure timely filings.
• Assisting employees with complicated issues with members' accounts.
• Processing NSF checks back to members' accounts adding fees (responsibility shared with accounting supervisor).
• Point of contact for human resources, 401k, health insurance, benefits, and business licenses.
• Support the Facilities Department; track expenses for real estate assets.
• Ensure that accounting and membership efforts are aligned. 
• Ad hoc reports as needed by department managers and CEO.
• Lead on tracking staff time (clock-in and clock-out), overtime, out-of-office appointments, recording PTO. 
• Asset disposals; fixed asset and inventory tracking; construction in progress accounts.
• Wealth management and investment review and tracking. Transferring funds as needed to maximize interest.
• Manage new hires and separation of employees (e-verification processed and confirmed, gather all required docs, add to health insurance, benefits, and payroll system).
• Annual health insurance renewals.

QUALIFICATIONS:

• Experience within a local or state REALTOR® association and/or nonprofit organization is helpful but not required.
• Strong business acumen with the ability to align accounting strategies with organizational goals. 
• Excellent communication (both verbal and written), negotiation, and interpersonal skills.
• Has a strong sense of urgency, initiative, and attention to detail. 
• Thrives in a fast-paced environment with hard deadlines. 
• Strong ability to manage competing priorities and projects. 
• High-level of personal integrity and professionalism. 
• Demonstrated ability to manage and collaborate with others. 
• Demonstrated proficiency in Microsoft Office and Canva applications. 
• Bilingual highly preferred (Spanish and English; Haitian Creole a plus). 
• Ability to move boxes and materials weighing up to 20 pounds across office and to off- site locations for various needs. 
• Ability to observe details at a close range (within a few feet of the observer). 
• Must be able to remain in a stationary position for 50% of the time; and, person in this position needs to be able to occasionally move about inside the office. 

WHAT MIAMI OFFERS: 

• Competitive salary packages. 
• Comprehensive benefits package including health insurance, dental savings plan, and generous retirement savings plan with company match. 
• PTO, scaled based on years with MIAMI, and paid holidays. 
• Opportunities for professional development and growth. 
• A collaborative and inclusive work culture. 

HOW TO APPLY: 

Send a cover letter, résumé, and writing sample(s) to Teresa King Kinney, CEO, at tkinney@miamire.com. Cover letter should include proposed salary and references. 

EQUAL OPPORTUNITY EMPLOYER: 

MIAMI REALTORS® is an equal opportunity employer. MIAMI REALTORS® administers hiring, transfers, promotions, terminations, working conditions, benefits and privileges of employment, compensation, training, conditions of employment, and all other employment- related matters for all applicants and employees without discrimination based on race, creed, color, religion, sex, national origin, age, marital status, familial status, pregnancy, sexual orientation, gender identity, gender expression, veteran status, disability, or any other protected class.